Administration Assistant

With over 35 years of industry experience, McKenzie Group Consulting is one of Australia’s most trusted leaders in Building Surveying, Accessibility, and Compliance Management. Founded in Melbourne, we’ve grown into a national consultancy with offices in Adelaide, Brisbane, Canberra, Geelong, Gold Coast, Melbourne, Perth, and Sydney—delivering consistent service and local expertise across the country.

As part of the Bureau Veritas Group, a global leader in Testing, Inspection, and Certification, we bring a proactive, full-circle approach to service delivery that supports some of Australia’s most complex and high-profile construction projects. Our team of over 120 professionals works across a wide range of sectors, delivering trusted expertise and consistent outcomes nationwide. For more information on this role, please contact Holly Rees from the Talent Team. 

About the role:

In this role, you will play a vital part in supporting our Technical team to achieve project and client outcomes. Working closely with key stakeholders, you will ensure effective communication and monitor critical deadlines through to completion. Your attention to detail and ability to follow up deadlines will be crucial in helping the team deliver high-quality project deliverables on time. 

Some key tasks are:

• Accurate data entry in all databases in conjunction with file/document management system in accordance with quality processes. 
• Ensure all client correspondence/liaison is conducted in a professional and effective manner, through all forms of communication.
• Assist with the development of clear written procedures to meet project and company workflow objectives and provide training to fellow team members. 
• Assist in the production of high-quality project support including processing Certificates, Reports, local authority lodgements and any other legislative documents across all states. 
• Process project registration requests and action database searches to obtain all relevant information to complete project setup. 
• Consistently manage own workload for completion of allocated tasks with a high level of organisation and accuracy to ensure deadlines are met. Communicate to clients and management of any anticipated delays. 

What we are looking for: 

Relevant administration experience in a fast paced office environment with a high-level proficiency in Microsoft Office Suite applications.   The ability to learn new tools and technologies and a passion for using technology to improve work efficiency. 

If you have a strong work ethic and a positive attitude, thrive in a collaborative and fast-paced environment, are responsive to change and demonstrate a willingness to learn, we would love to hear from you.

The ideal candidate will have:

• Attention to detail and the ability to follow up on targets and deadlines to achieve outcomes
• Excellent communications skills
• Initiative in improving processes and procedures
• Excellent abilities in priority setting and time management under pressure

How we care

We offer a competitive salary and an opportunity to advance your career in a leading global organisation, as well as: 

• We offer a competitive salary and an opportunity to advance your career in a leading global organisation, as well as:
• Fantastic Training and Development opportunities
• Discounted Health & Wellbeing Platform
• Free access to our Employee Assistance Program supported by Lifework’s
• Discounted Health Insurance with Bupa
• Access to Cliqit, an employee retail discounts portal
• Superannuation Salary Sacrifice

A rewarding career  

This role offers more than building a resume—it’s a chance to leave your mark. We offer you the opportunity to build your career and give you the recognition you deserve. Make an impact doing work you can be proud of at Bureau Veritas. Contribute to a global mission to enhance standards with integrity, and help us create a brighter future for our next generations, and a safer society for us all. The opportunity to work within a supportive close-knit team, learn new skills and gain training which could lead to the broader Bureau Veritas network for future career development.

 Apply now to join Bureau Veritas and help us create a brighter future for our next generations, and a safer society for us all.  

Bureau Veritas is an equal opportunity employer, we encourage applicants from diverse backgrounds to apply for roles at Bureau Veritas, including Aboriginal and Torres Strait Islander, Veterans (Defence experience is desirable) and people of all backgrounds. If you have any support or access requirements, we will partner with you and assist you through our recruitment process.