Executive - IND Back office

Ø Major Responsibilities

• Coordinate inspection, testing, calibration, and assessment projects from job confirmation through final completion, ensuring all client requirements are fulfilled within agreed timelines.
• Plan and schedule inspectors, equipment, and subcontractors based on project scope, resource availability, and operational priorities.
• Act as the primary point of contact between clients, business development teams, inspectors, subcontractors, and internal departments to ensure smooth project execution.
• Review purchase orders, proposals, contracts, and client requirements to confirm scope, commercial terms, and operational feasibility before project initiation.
• Prepare and manage inspection schedules, deployment plans, and project documentation while ensuring timely communication with all stakeholders.
• Monitor project progress and proactively address scheduling conflicts, manpower constraints, and operational challenges to minimize service delays.
• Coordinate regulatory and compliance-related documentation, including client approvals, permits, authorization letters, and supporting records required for project execution.
• Maintain project information and operational records within company systems, ensuring accuracy, traceability, and compliance with internal procedures.
• Support billing and revenue processes by coordinating job completion records, invoicing requirements, vendor documentation, and support credit control team on payment follow-up activities.
• Review subcontractor quotations, service costs, and project-related expenses to ensure alignment with approved budgets and operational requirements.
• Track project performance, resource utilization, and revenue forecasts, providing regular updates and reports to management for operational planning.
• Facilitate coordination with external authorities, industrial facilities, and project stakeholders to support inspections, audits, and site activities.
• Assist in process improvement initiatives by identifying operational gaps, streamlining workflows, and enhancing project tracking and documentation practices.
• Support internal and external audits by providing required operational records, project documentation, and evidence of compliance with applicable standards.

ØQualification and Experience

• Graduate in ME/ EEE/ CSE of any reputed University.
• Minimum 2-3 years field experience specially in the field of Back office activities of TIC company