Executive Operation - Certification

Ø Purpose of Position

• The job incumbent is responsible for Audit Scheduling and Contract Administration for all the schemes
• The position performs in line with the Bureau Veritas Quality Assurance System, including the BV Code of Ethics and the BV Group policy.

• Major Responsibilities

• Audit Scheduling in coordination with the client. Ensure monthly revenue by proper scheduling.
• Scheme specific audit schedule management using tools such as Excel. 
• Contract Administration to ensure correct & updated information of clients.
• Monitoring Scheduling Performance.
• Timely follow up of recertification clients and notify sales team.
• Collect timely SF10 from auditors and invoice instruction to Accounts Department.
• Maintain and update auditor’s qualification related documents.
• Maintain clients’ files in FTP including application package.
• Admin review of Certification and Recertification files. Follow up till certificate issue. 
• Help certification manager and operations Manager  for his daily activities for smooth operation.
• Management of CMX task properly.

• Criteria for Performance Evaluation (KPIs)

• 3 months Advance Audit Scheduling
• Scheduling a Competent Team for an audit and Training at all the times
• Maintaining the desired utilization rate of resources
• Timely incorporation of changes in Client’s administrative information in the Production Tools as a part of Contract Administration responsibility.
• Timely invoicing.
• Monthly revenue. 

• Qualification and Experience

• Any graduate (Preferably Science or Computer Science) with Min. 2 years of experience.
• Additional course on computer applications would be desirable.
• Knowledge about ISO 17021, GFSI requirements.
• Basic knowledge of certification requirements, suspension and withdrawal.

• QHSE Requirements

• Employees  are  requested  to  communicate  to  their immediate  manager  any  unsafe  work  practice  or  condition  and  opportunities  for  improvement  of HSSE  practices.
• Employees  are  responsible  for  their  own  personal  safety  and  must  make  sure before undertaking any task that all conditions related to their safety are met and that the risk is nil according to their best judgment.
• If any employee wants to anonymously report an ethic breach, an alert line has been set up by the Risk and Compliance Officer.

• Skills & Qualities:

• Good Written & Oral Communication Skills
• Excellent Coordination & Monitoring  Skills
• Ability to meet tight schedule and deadlines.
• Ability to work under pressure