District Finance Controller - FUELS MED,BALTIC&VF

JOB DESCRIPTION

Job Title: District Financial Controller Fuels Med, Baltics and VF

Entity: EEMEA Region (FUELS)

Grade: Manager (IV)

Location: South Europe, preferably Greece

BV Job Family: Finance

Reporting to: Regional Finance Controller and Business Managers in the scope

BV Global Job: General Finance & Controlling

Geographical Perimeter: Greece (Fuels), Malta, Cyprus, Italy, Romania, Estonia, Latvia, Lithuania, and the Global business entity Verifuel

Mission:

The job incumbent will oversee the financial operations and reporting for a designated district, ensuring accuracy and compliance with corporate policies and local regulations. Will actively manage budgeting, forecasting, and financial analysis to support business decision-making. The role includes monitoring expenditures, optimizing costs, and driving financial performance within the district as well as collaboration with regional teams to align financial strategies with overall business goals. Additionally, the District Finance Controller ensures timely and accurate financial reporting and plays a key role in audits and financial reviews.

Key Responsibilities:

1. Local Operations:

1. Manage tasks for Greece (E311) and Cyprus (E696) with a local team of three
2. E311: Focus on the Commodities sector (Metamorfosi office - Greece Fuels and Verifuel)
3. E696: Full responsibility for the entity, including accounting for commodities and M&O in Cyprus
4. Oversee monthly closing, accruals, and ensure accuracy in AD50 lines
5. Collaborate with the SSC (Controller and Accountant) to adhere to local GAAP
6. Work with local accountants in Cyprus to meet all obligations and oversee the annual financial audit process
7. Establish local controls for daily operations to ensure accuracy

2. Financial Reporting and Analysis:

1. Review monthly closing for all countries and prepare reports for the Country Chief/ Business Line Managers
2. Analyze and communicate results for the Med and Baltics Region against Budget and Forecasts
3. Collaborate with local accountants to ensure understanding of booking practices and support local teams in policy adherence

3. Budgeting and Forecasting:

1. Develop templates for budgeting scenarios and communicate deadlines for feedback
2. Involve Key Stakeholders to gather insights and ensure alignment to Forecasts & Budgets
3. Create detailed line items for Revenue, Expenses Capital Expenditures and other financial elements, breakdown by Reporting Lines
4. Prepare payroll data for all countries, including detailed analysis of employee changes
5. Consolidate feedback, adjust data accordingly, and share budgets and forecasts with local teams post-approval

4. Accounting Operations:

1. Oversee daily accounting functions, including accounts payable and receivable, addressing queries from local teams
2. Ensure timely month-end and year-end processes in compliance with local requirements
3. Maintain the general ledger and ensure proper group reconciliations for monthly bookings of invoices/payments

5. Internal Controls and Compliance:

1. Manage the approval of guard controls for five countries (CY, MT, ES, LI, LV) and ensure timely XCERT compliance for CY, MT, and ES
2. Ensure adherence to internal policies and financial regulations, including tax obligations
3. Coordinate internal and external audits, addressing findings and implementing corrective measures for Greece and Cyprus

6. Cash Flow Management:

1. Monitor cash flow, working capital, and liquidity in Cyprus, while overseeing payment strategies in Greece
2. Manage treasury functions, including bank reconciliations and cash forecasting
3. Track accounts receivable progress monthly for Greece, Verifuel, and Cyprus, setting targets and addressing issues collaboratively

7. Leadership and Team Management:

1. Lead and mentor the finance team in Greece, promoting professional growth
2. Collaborate with cross-functional teams to provide financial insights and support business goals
3. Serve as the primary contact for financial matters across departments

8. Verifuel Global Business:

1. Oversee back-office processes related to monthly billing, collaborating with the team to enhance internal controls and cost efficiency
2. Prepare monthly accruals across all BV entities and ensure accurate invoicing as per the new Subcontracting rule
3. Statistic reports and analysis to spread costs to local offices and check if REV = Group costs (ensure accuracy of new Sub rule)
4. Conduct comprehensive cost analyses to compare against initial budgets, ensuring accurate reporting
5. Monitor accounts receivable, liaising with local credit controllers to address collection issues and optimize cash flow

Requirements:

1. Have a bachelor’s degree in finance, economics, business administration, mathematics or similar faculties.
2. Proven experience in Financial Controlling, Financial Reporting, Budgeting and Financial Analysis.
3. Have advance knowledge of MS Office Suite (Word, Excel and PowerPoint).
4. Business knowledge within the following areas: Business planning & analysis, Accounting, Internal control, Compliance & inspection, Project management, Knowledge of all related systems (preferably SAP).
5. Possess excellent communication, networking and influencing skills.
6. Ability to inspire and motivate team members.
7. Good business acumen

Specific Responsibilities and KPIs:

As per annual objectives and KPIs set by management:

1. Ensure quality service delivery and customer satisfaction through continuous improvement to current processes.
2. On time and accurate reporting
3. Respect of budget and costs
4. No financial or local  legal penalties
5. Team management

Bureau Veritas Values & Leadership Expectations

Lead through BV Absolutes & BV Values

Ethics, Safety, Financial Control

Trusted, Responsible, Ambitious & Humble, Open & Inclusive

Leadership Expectations

Drive vision and purpose

Build engaged teams

Grow people for today and tomorrow's challenges/success