Project Buyer - Zona Milano

Mission Title : Project Buyer

Site : Bisceglie, Milano area (Italy)

Mission: procure goods and services for industrial projects in Italy, Iberia, and France

Responsibilities

- Under the supervision of the Projects Procurement Manager (PPM), carry out bidding processes for goods and services according to the project requirements (scope, schedule and budget) - Negotiate terms and conditions with suppliers

- Liaise with suppliers during order execution (“expediting”) to ensure the on-time delivery of goods and services

Main Tasks

- Prior to the purchase order; based on specifications provided by project teams and the project schedule,

- for certain purchases, build a panel of suppliers

- build a request for quotation file and send it out through Wise tool

- answer questions from potential suppliers; collect offers from them

- with technical input from the project teams, coordinate the technical and commercial bid evaluation and build comparison tables to facilitate the decision process

- negotiate commercial terms and conditions (if necessary, draft deviations to the Company affiliate’s general procurement terms and conditions) 

- issue to the project team a procurement recommendation based on sound arguments

- monitor the contract signature and the purchase order issuance processes to ensure that the project schedule is respected (e.g. recall signing persons, if necessary)

- After the purchase order:

- ensure that bank guarantees (if any) have been provided by suppliers

- expedite the order execution by regularly contacting the supplier and jointly reviewing the execution progress

 - assist the logistics and customs clearance processes by providing required documents and information to carriers, brokers or other involved parties - manage change requests and claims initiated by Company or suppliers

- check with concerned stakeholders that final documentation has been delivered 

- liaise with the accounting team in case of deviations in payment terms

- Keep updated the Project Procurement Plan (PPP)

- Calculate and report the generated savings 

- Regularly report his/her activities to PPM and other project team members

Profile 

- Previous experience in procurement, preferably as project buyer, or procurement specialization (“master”), if first professional experience

- Educational background in business or engineering, preferably with a procurement specialization (“master”)

- Commercial acumen - Capacity to simultaneously work in multiple subjects with different, remotely located stakeholders

- Willingness to learn and capacity to learn quickly

- Curiosity and open-mindness 

- Full command of Italian and English, both in oral and writing (including to draft commercial contracts); knowledge of French or Spanish would be a plus Mission’s Principal: Projects Procurement Manager located in France or in Iberia