Receptionist cum Admin Assistant

Our people are ambitious and humble, believing in what they do and convinced that our purpose is shaping a world of trust. With responsibility and openness, they daily serve our 400.000 clients in 140 countries, to bettering society. Across all our businesses and countries, each one of our people leaves their mark in shaping society.

> We believe that leaving a mark is a true challenge and opportunity for every one of us.

> We believe that leaving a mark is a sign of trust and impact.

> We believe that leaving a mark is a bond with the future.

> We believe that leaving a mark is proof of growth and development.

Being part of the BV family, is more than just working, it’s being convinced that you will leave your mark... in shaping a world of Trust.

Job Responsibilities:

1. Handle the front office - directing all visitors, including vendors, clients, candidates and customers appropriately.
2. Screen incoming calls and direct them to appropriate departments, taking accurate and complete messages when necessary.
3. Order, manage, and maintain an inventory of office stationery and pantry supplies, ensuring timely replenishment.
4. Manage routine office administrative duties, including filing, data entry, and document management.
5. Assist in the coordination and scheduling of meetings, conferences, and events, including booking meeting rooms and managing catering arrangements for HR and Admin Department
6. Manage meeting room reservations, ensuring efficient utilization of space and resources.
7. Assist with new hire seating arrangements, coordinating with relevant departments to ensure a smooth onboarding process.
8. Oversee office maintenance and upkeep, liaising with facilities management to address any issues promptly.
9. Maintain and update company databases, such as vendor contacts, and client information.
10. Coordinate and manage the day-to-day operations of the Office Assistants, providing guidance and support as needed.
11. Maintain a clean, organized, and professional reception area and ensure that all common areas are tidy and well-stocked.
12. Provide general administrative support to various departments as required, including HR, Finance, and Marketing.
13. Continuously seek ways to improve office efficiency and streamline administrative processes.
14. Adhere to company policies, procedures, and confidentiality requirements.
15. Perform other duties as instructed by the N+1 which contribute to the effective office management of the company

Job Requirements:

1. Education: Diploma or Bachelor's degree in Business Administration, Office Management, or a related field
2. Experience: Minimum of 2-3 years of experience in a similar role, preferably in a corporate setting
3. Skills:
   1. Excellent verbal and written communication skills
   2. Strong organizational and time management abilities
   3. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
   4. Familiarity with office equipment (e.g., printers, copiers, fax machines)
   5. Basic understanding of office administrative processes and procedures
4. Personal Attributes:
   1. Professional, friendly, and customer-oriented demeanor
   2. Ability to multitask and work well under pressure
   3. Strong attention to detail and problem-solving skills
   4. Proactive and able to work independently with minimal supervision
   5. Team player with a willingness to support colleagues and contribute to a positive work environment

Join an inclusive, flexible and diverse company where you can thrive while contributing to positively transforming the world we live in.
 
#ShapingaWorldofTrust #leaveyourmark