Admin Support

Our people are ambitious and humble, believing in what they do and convinced that our purpose is shaping a world of trust. With responsibility and openness, they daily serve our 400.000 clients in 140 countries, to bettering society. Across all our businesses and countries, each one of our people leaves their mark in shaping society.

> We believe that leaving a mark is a true challenge and opportunity for every one of us.

> We believe that leaving a mark is a sign of trust and impact.

> We believe that leaving a mark is a bond with the future.

> We believe that leaving a mark is proof of growth and development.

Being part of the BV family, is more than just working, it’s being convinced that you will leave your mark... in shaping a world of Trust.

Preferred Skills / Qualifications: 
1. Possess a Bachelor’s Degree in related field or with relevant experiences.
2. Good administrative and organizational skills & proficient in Microsoft Office (Word, Excel, Outlook).
3. Good communication skills in English and Bahasa Malaysia.
4. Able to work independently with minimal supervision.
5. Attention to detail and good time management.

Brief Description of Duties:
1. Responsibilities (Obligation to ensure that the action is taken):
a) Coordinating all incoming billing instruction for Bureau Veritas Lumut office for invoicing purposes. To be completed within 5 working days, if possible.
b) Responsible on issuing Purchase Order for NE claims & others (suppliers). Please check the rates & expenses and work related.
c) FTE claims / T&E to accounts dept before the closing date and also to enter inspectors time utilization in zig (Lumut Office).
d) Work closely with Credit Controller on collection debts to meet DSO target and issue "Reminder Letter" on weekly basis (Please check with Revathi before submission).
e) Filing the documentation eg invoices etc.
f) Mail / courier out invoices to client on time.
g) To cater on QHSE matter for Lumut Branch.
h) To adhere to BV Code of Ethic at all time.

2. Accountabilities (Answerable to a particular activity/action to a particular entity):
a) To ensure to be able to carry out the work and responsibility.
b) To ensure work delivered on time with quality and to be more focused.
c) Form good working relationships with other colleague.
d) Able to resolve problems within own work scope.
e) Able to identify routine problem and to inform Operations Manager of any information related to administrative work and others

Join an inclusive, flexible and diverse company where you can thrive while contributing to positively transforming the world we live in.
 
#ShapingaWorldofTrust #leaveyourmark