Contabilista

Job title

 Financial Accountant

Document and Revision number:

Reports to (job title)

Financial Controller

Division & Department

Finance

Date created:

Location

Maputo

Hay Grade:

Main Purpose of the Job

Scope: Mozambique

Responsible for:

• Daily supervision and direction if the Finance and Administration staff
• Coordinate month end closing activities, year-end closing activities and reconciliations within a predetermined deadline
• Review General ledger analysis, reconciliation and justification on a monthly basis.
• Ensure transactions are properly accounted for with accuracy
• Review all journal entries processed into the accounting software (JDE Flex)
• Ensure compliance with IFRS, tax and legislative requirements
• Support the Financial Controller to ensure smooth execution of external audit and internal audits.

Responsibilities

Accountabilities

Performance Measures (KPI’s)

 BOOKINGS/ADJUSTMENTS/REALLOCATIONS

• Review all transactions processed into the accounting software (JDE Flex) to ensure that they are accurately and completely accounted for.
• Review all journal entries processed by the Financial Accountant into the accounting software (JDE Flex).
• Ensure a master file of all monthly journal entries and supporting documentation is retained
• Review monthly General Ledger entries ensuring appropriate and substantiated accruals and provisions are recorded and reversed as necessary.
• Ensure Capital Expenditure is pre-approved and appropriately and timely recorded on the fixed asset register. The fixed asset register should be reconciled to the General Ledger.
• Adhere to standard accounting principles and company procedures (MAG).
• Ensuring the compliance with organizational policies by developing and maintaining respective processes and procedures
• Support continuous improvement of accounting processes within Finance Department.
• Held accountable, to a high degree, for the accuracy, confidentiality, and thoroughness of departmental records and reports

RECONCILIATIONS

• Review General ledger analysis, reconciliation and justification on a monthly basis.
• Review all balance sheet (BS) accounts reconciliations in a timely, effective manner
• Ensure that the fixed asset register is maintained and reconciled with the TB and BS

DEADLINES/CLOSING

• Ensure month end closing activities, year-end closing activities and reconciliations are performed within a predetermined deadline
• Prepare and distribute the monthly AD50s to BU Managers
• Analysis and review of profit and loss accounts before closing to ensure that transactions are accurately processed
• Review integrity reports and checks to ensure that all transactions are posted
• Review of the quarterly account consolidation process (Magnitude) within a predetermined deadline

STATUTORY/AUDIT

• Ensure compliance with IFRS, tax and legislative requirements
• Supervise tax preparation and filing activities
• Maintain taxes (Income tax, VAT, Withholding Tax etc.) on a monthly basis, timeously – ensure the returns are booked appropriately
• Coordinate internal and external audit
• Liaise with auditors at year end and when required
• Support auditors in conducting audits
• Ensure timely completion of audit engagements
• Assist auditors with journal entry examinations
• Ensure that AFS are finalised and received within required deadlines

BUDGETING AND FORECASTING PROCESS

• Assist the Financial Controller in collecting information for the budget and forecasts (revenue, costs, cash, capex)
• Assist the Financial Controller in reviewing monthly budget variances
• Advising Financial Controller on measures to meet/exceed budget and forecast KPIs.

ADMINISTATION PROCESSES

• Supervise the Administration team to ensure smooth office support to all departments
• Ownership of the Administration budget reporting to the Financial Controller and CCE

GENERAL

• Supervise AP, AR and Credit Control teams in executing their tasks
• Effectively liaise with all stakeholders (operations, payroll, HR, etc.) in order to achieve reconciled and cleaned accounts
• Address ad-hoc queries accurately and timeously
• Clean desk environment must be maintained at all times
• Perform all others task assigned by the head of department or manager
• Assist various departments in accounting issues and queries
• Assist in streamlining the accounting process

• Perform month end closing activities, year end closing activities and reconciliations within a predetermined deadline
• Ensure compliance with IFRS, tax and legislative requirements
• Reconcile all balance sheet accounts in a timely, effective manner.
• Tax submissions are filed within the tax legal deadlines
• Statutory audits are finalised within the agreed timelines
• No critical findings/Red items on Internal Audits and External Audits

Knowledge, Key Skills & Experience

Key Behaviours/Competencies

• Degree in finance, accounting or any other related field
• Practical work experience as an accountant
• Affinity to numbers
• Good analytical and problem-solving skills
• Ability to effectively communicate in a written and oral way
• Strong communication and interpersonal skills
• Time management – able to work under pressure and respect deadlines
• Decision making and problem solving skills

• Ability to set priorities and exercise independent judgment
• Ability to work well under the pressure of deadlines
• Ability to organise high volumes of detail
• Planning/Organization/Follow Through
• Accurate working-method as well as the ability to meet deadlines
• A team player and cooperative
• High quality of work
• Accountability
• Commitment