Contabilista de Contas a Receber

Job title

Accounts Receivables Accountant

Reports to (job title)

Senior Financial Accountant

Division & Department

Finance

Location

Maputo

Main Purpose of the Job

Scope: Mozambique

Responsible for:

• Timely following up outstanding client invoices for client settlement
• Timely processing client receipts in JDE Flex
• Regularly and timely sending client statements to the client with reminders for payment
• Timely escalate overdue invoices and client complaints to respective Operations Managers and Business Development team
• Arrange and coordinate regular (monthly) meetings with Operations team to discuss overdue clients

Responsibilities

Accountabilities

Performance Measures (KPI’s)

COLLECTIONS

• Perform timely follow up of client balances to on-time ensure collection
• Recording collections/receipts in JDE Flex on time to ensure the client accounts is updated with receipts received
• Maintain an up to date and accurate status of all overdue accounts and the invoice (including comments on who, when, amount and reasons for late collections)
• Timely escalate overdue invoices and client complaints to respective Operations Managers and Business Development team
• Understanding the client payment process and sharing the information with Operations Managers, Business Development and Invoicing personnel

CLIENT STATEMENTS

• Send out regular updated client statements (at least twice a month) to clients communicating outstanding invoices
• Maintain and update the client contacts database
• Respond to or escalate all client complaints and delays in payment
• Follow up with Invoicing personnel to ensure invoices are submitted to appropriate client contacts

CLIENTS AGE ANALYSIS

• Perform a monthly reconciliation of the clients age analysis to ensure that all payments are accounted for and properly posted
• Monitor the client age analysis and ensure that there are no long outstanding items
• Monthly analysis of all invoices older than 90 days
• Ensure that overdue client accounts are recommended for credit suspension where appropriate

REGULAR FOLLOW-UPS

• Arrange and coordinate regular (monthly) meetings with Operations team to discuss overdue clients
• Timely follow up on client promises to pay and escalating unresponsive and non-paying clients
• Regular follow up of local business news to identify struggling clients and sharing any adverse conditions with Operations Managers
• Recommending long outstanding overdue accounts for Legal collections and possible write offs

GENERAL

• Filing and archiving must be done monthly and must be done accurately and neatly
• Maintain an efficient and effective filing system
• Address ad-hoc queries accurately and timeously
• Clean desk environment must be maintained at all times
• Run integrity reports and ensure that all transactions are posted timeously
• Provide documentation as and when required for audits
• Assist in streamlining the accounts payable process
• Perform all other tasks assigned by the head of the department or manager
• Ensure that all monthly deadlines are adhered to

• Ontime sending of client statements via email or other means
• Regular meetings with stakeholders to update on collection status
• Meeting monthly collection target communicated by Africa Management
• Timely escalating overdue accounts to Operations managers

Knowledge, Key Skills & Experience

Key Behaviours/Competencies

• Degree/diploma in finance, accounting or any other related field
• Affinity for numbers
• Good analytical and problem-solving skills
• Ability to effectively communicate in a written and oral way
• Strong communication and interpersonal skills
• Time management – able to work under pressure and respect deadlines
• Decision making and problem solving skills

• Ability to set priorities and exercise independent judgment
• Ability to work well under the pressure of deadlines
• Ability to organise high volumes of detail
• Planning/Organization/Follow Through
• Accurate working-method as well as the ability to meet deadlines
• A team player and cooperative
• High quality of work
• Accountability
• Commitment