Executive Assistant - Khobar

We are a world leader in Testing, Inspection and Certification (TIC) , delivering high quality services to help clients meet the growing challenges of quality, safety, environmental protection and social responsibility.

Purpose of Position

- To provide high-level executive and administrative support by managing schedules, coordinating meetings, handling confidential documentation and ensuring the efficient execution of daily executive activities and business priorities.  

- The position performs in line with the Bureau Veritas Quality Assurance System, including the BV Code of Ethics and the BV Group policy.

Major Responsibilities

• Provide comprehensive administrative and executive support to the Vice President.
• Manage the VP’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including preparing agendas, presentations, meeting materials, and taking meeting minutes when required.
• Screen and prioritize emails, phone calls, and correspondence on behalf of the VP.
• Prepare reports, presentations, letters, and official documents.
• Ensure documents requiring the VP’s review or signature are prepared, tracked, and submitted on time.
• Coordinate follow-up actions from meetings and ensure timely completion of assigned tasks.
• Arrange business travel, accommodation, transportation, and expense documentation.
• Maintain confidential records, files, and sensitive information with the highest level of discretion.
• Liaise with internal departments and external stakeholders on behalf of the VP.
• Organize executive visits, events, and business meetings.
• Monitor deadlines and remind the VP of important commitments and deliverables.
• Support special projects and perform other administrative duties as assigned.

Qualification and Experience

• Bachelor’s/Diploma Degree in Business Administration or equivalent.
• 3–5 years of experience as an Executive Assistant or Personal Assistant supporting senior management or executives..
  
  

Skills & Qualities:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong time management and prioritization skills.
• Professional etiquette and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• High level of confidentiality and integrity.

SHAPING A WORLD OF TRUST - WHAT WE VALUE AT BV

We create trust between businesses and we are committed to cultivating an open and inclusive environment wherever we operate and so do our employees. Being part of the BV family is more than just working, it’s being convinced that you will leave your mark…. in shaping a world of trust.