Executive Secretary

We are a world leader in Testing, Inspection and Certification (TIC) , delivering high quality services to help clients meet the growing challenges of quality, safety, environmental protection and social responsibility.

POSITION DETAILS

1.1. Position: Executive Secretary
1.2. Location: Riyadh Head office 

2. MINIMUM REQUIRED QUALIFICATIONS
2.1. Specialty:
Expertise in providing administrative support to executives and managing office functions.
2.2. Education Degree:
Bachelor's degree in Business Administration or a related field.

2.3. Experience:
Minimum of 3 years in a similar role.

3. RESPONSIBILITIES / AUTHORITIES / ACCOUNTABILITIES

3.1. Primary Functions:

• Maintain the executive's agenda and assist in planning appointments, board meetings, and conferences.
• Attend meetings and take accurate minutes.
• Receive and screen phone calls, redirecting them as necessary.
• Handle and prioritize all correspondence (emails, letters, packages, etc.).
• Arrange travel for executives.
• Manage confidential documents to ensure their security.
• Prepare invoices or financial statements and assist with bookkeeping tasks.
• Monitor office supplies and negotiate with suppliers for cost-effective orders.
• Maintain organized electronic and paper records for easy accessibility.
• Conduct research and prepare presentations or reports as assigned.

3.2. Authorities:
As per company policies.

3.3. Technical Expertise:

Proficient in Microsoft Office Suite.
Familiarity with basic research methods and reporting techniques.

4. REQUIREMENTS AND SKILLS

• Proven experience as an executive secretary.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.

SHAPING A WORLD OF TRUST - WHAT WE VALUE AT BV

We create trust between businesses and we are committed to cultivating an open and inclusive environment wherever we operate and so do our employees. Being part of the BV family is more than just working, it’s being convinced that you will leave your mark…. in shaping a world of trust.