Bid Coordinator

An award-winning employer, our people are trusted and responsible, believing in what they do with a clear commitment to contribute to transforming the world we live in and shaping a world of trust. Bureau Veritas operates in a wide range of sectors, delivering Testing, Inspection and Certification services to some of the world’s biggest household names. With more than 400,000 global clients and a reputation for quality, we are at the forefront of service and innovation.

Our people are at the heart of everything we do, which is why we have worked hard to create a supportive and engaging working environment, which is open and inclusive and individuals are given the opportunity to fulfil their potential and really leave their mark.

Role: Bid Coordinator

Reports to: Sales and Business Development Manager

Division: Marine & Offshore, North Sea Offshore Operations

Location: Aberdeen 

Package: Competitive salary and benefits

Bureau Veritas is an award-winning employer, our people are trusted and responsible, believing in what they do with a clear commitment to contribute to transforming the world we live in and shaping a world of trust. Bureau Veritas operates in a wide range of sectors, delivering Testing, Inspection and Certification services to some of the world’s biggest household names. With more than 400,000 global clients and a reputation for quality, we are at the forefront of service and innovation.

Our people are at the heart of everything we do, which is why we have worked hard to create a supportive and engaging working environment, which is open and inclusive and individuals are given the opportunity to fulfil their potential and really leave their mark.

Role purpose: responsible for managing and coordinating the process of preparing and submitting bids or proposals for projects and contracts. 

Main Duties and Responsibilities:

• Manage the entire bid process from start to finish, ensuring all aspects are executed smoothly.

• Collaborate with the relevant internal stakeholders to develop a strong bid strategy that aligns with the clients needs.

• Write, edit and format proposal documents - also maintaining both internal and external documentation.

• Develop a detailed timeline for bid preparation, outlining key milestones and deadlines.

• Conduct market research and competitor analysis to enhance the bids competitive edge and work with the client effectively.

• Interact on a regular basis with clients to clarify requirements and address any inquiries related to the bid.

• Review and proofread all proposal materials to ensure accuracy.

• Maintain a library of information for future use and ensure knowledge is up to date and accurate. 

What are we looking for:

• Experience in coordinating and managing projects.
• Strong organisation skills.
• Accuracy and attention to detail. 
• Time management and being able to juggle multiple tasks and deadlines.
• Building and maintaining relationships with clients and colleagues.
• Advanced Microsoft Word skills.
• Advanced Microsoft PowerPoint skills.
• Proficient in Microsoft Excel skills.
• Proof reading and strong command of the English language, grammar, and sentence structure.
• Strong verbal and written communication skills. 

Experience & Skills Preferred:

• Industry knowledge - familiar with the industry Marine & Offshore operates in.
• Prior experience in bid management, proposal writing or experience in a similar role.

Qualifications Required:

• Educated to HND level or similar with relevant experience within a bid role.

What’s in it for you?

We offer both core and flexible benefits, a competitive salary and industry leading training and development to support you throughout your career.

Core benefits include twenty five days of annual leave plus gazetted bank holidays with the option to buy or sell up to five days of annual leave each year, private medical insurance, life assurance, professional membership subscription, enhanced Maternity and Paternity leave, Employee Assistance Programme and up to two paid volunteering days per year. Flexible benefits include Cycle to Work, tech scheme, travel & dental insurance, gym and retail discounts, option to buy and sell holiday and Give as You Earn scheme.