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Project Accountant Administrative Assistant - Houston, TX

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Date: Nov 19, 2021

Location: Houston, Texas, US

Company: Bureau Veritas

A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES

Bureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, genetics, status as a protected veteran, or any other non-job-related characteristics.

This position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.

City: Houston 

State: Texas

The Accounting Administrative Assistant will provide administrative clerical services to multiple Practice Groups within the Industry Division including printing, filing, uploading, and working on special projects.  

 

JOB REQUIREMENTS

  • Understand customer website (OpenInvoice, Ariba, iSupplier) and/or portal submission process.
  • Assist project accountant to save approved invoice to accounting repository.
  • Timely submit final version invoice to client website for payment.
  • Create or complete any documentation required as support of invoice submission.
  • Notify project accountant of any deficiencies or issues raised when submittal.
  • Download inspection reports and/or timesheet from Siebel per request.
  • Download technical reports from CVTS website as support to invoices.
  • Search and pull expense receipts from systems (Metrix, Concur, shared folder).
  • Assist in complete project setup in system.
  • Ensure timely communication with project accountants on any issues that arise with documentation and invoicing matters.
  • General office management, including distributing office suppliers, mails, and inventory organize.
  • Maintain and manage manual filing systems (paper, digital, and catalog).
  • Provide daily support to accounting team upon request. Contribute to team effort by accomplishing related results as needed.
  • Participate in weekly meetings by gathering informationabout outstanding invoices for uploading & provide updates for ongoing tasks
  • Assist with other accounting projects in the office
  • Perform other related duties as assigned

 

KEY PERFORMANCE INDICATORS

  • Completion of assigned work by provided deadlines
  • Submitted all final invoices to Client based on delivery method, i.e. portal, email, mail, etc.
  • Complete all billing support requested for clients as requested.
  • Accuracy of reporting
  • Completion of the weekly billing log

 

EDUCATION/TECHNICAL SKILLS

  • High school diploma or equivalent; college degree preferred.
  • 1-3 years of experience in office management or related area.
  • Excellent communication skills with high level of English proficiency, both written and verbal.
  • Strong organizational skills and attention to detail.
  • Ability to work independently, multi-task, and prioritize tasks.
  • Highly professional demeanor.
  • Good understanding of MS Officer, basic computer and Microsoft (Excel)

If you are an individual with a disability and you would like us to assist you with searching the Careers Page site for employment opportunities and/or assistance with completing your profile and application, please contact us at 1-888-357-7020 or email us with your request to USinfor@us.bureauveritas.com  We are happy to assist you and encourage you to consider Bureau Veritas for your next great career opportunity!

 

If you would like additional information regarding Bureau Veritas' federal obligations in regards to equal employment opportunity, please click the link below:

http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf