Administrative Assistant

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Date: Jun 28, 2022

Location: Juneau, Alaska, US

Company: Bureau Veritas

Do you believe in the power of teamwork and sharing ideas? Do you take pride in delivering exceptional quality and service with everything you do? Do you seek out ideas for improving the status quo? 

If you want to make a difference and love being surrounded by the best and the brightest minds, Bureau Veritas Canada might be the place for you!

If our core values of Trusted, Responsible, Ambitious & Humble and Open & Inclusive resonate with you, Bureau Veritas is looking for a:
 

JOB SUMMARY:

Reporting to the Office Manager, the Administrative Assistant is responsible for the daily administrative tasks such as answering phones, and the processing of accounts receivable and accounts payable by following established standard operating procedures (SOPs).

 

JOB RESPONSIBILITIES:

  • Comply with the OHS Act and Regulations, BV Group Policy and Procedures, Upstream Minerals Management System Policies and Procedures and ISO standards applicable to the Administrative Assistant position.
  • Act in a safe and professional manner and wear appropriate attire (including personal protective equipment (PPE) where required).
  • Assist in the proper functioning of the Office Administration by:
    • Answering and directing incoming phone calls; updating and distributing the in-house phone list as required
    • Preparing, receiving and distributing mail/faxes/emails
    • Maintaining the appearance of the reception and boardroom areas
    • Maintaining office supplies, creating purchase orders and placing orders
    • Organizing freight quotes and shipments
    • Receiving orders, organizing and filing packing slips
    • Creating invoices, filing and performing data entry as required
    • Practicing good housekeeping.
  • Report any deviation(s) from documented procedures to the Office Manager.
  • Report any unsafe condition(s) observed in the department to the Office Manager.
  • Report any nonconforming work related to job invoices to the Office Manager.
  • Perform other duties as assigned by management.

 

Qualifications:

  • High School Diploma or equivalent
  • Literacy in MS Office Suite

 

Bureau Veritas is a world leader in testing, inspection and certification services.

When we look at Bureau Veritas, we want to see a reflection of the communities in which we work.  Inclusion is about actively involving every employee’s ideas, knowledge, perspectives, approaches and styles to maximize business success.  Inclusion is about attracting new talent who will bring more diversity to our workforce, with differences in culture, professional backgrounds and beliefs. 

     Our purpose: shaping a world of trust.

Guaranteeing quality, ensuring Health and Safety, mitigating risks and improving performance as well as environmental protection and social responsibility … This is what Bureau Veritas is about, truly believing that it contributes to bettering society. 

Blending performance & integrity, with ambition & humility, responsibility & openness, we are proud that our people leave a mark on what they do.

We respect our people and believe in our talents. 

We empower them to leave their mark, working as a team for the benefit of our 400,000 clients across 140 countries.

We believe that leaving a mark is a true challenge and opportunity for every one of us, a sign of trust and impact, a bond with the future, a proof of growth and development. 

Being part of the BV family, is more than just working, it’s being convinced that you will Leave your mark…. in shaping a world of trust.


Join our talented community of scientists and experts and apply today at https://www.bvna.com/careers

Bureau Veritas Labs is an equal opportunity employer.  We are committed to an inclusive, barrier-free recruitment and selection process and work environment.  If you are contacted for a job opportunity, please advise Human Resources of any accommodations that are required.  Any information received relating to accommodations will be treated as confidential.

Shaping a World of Trust