Collections Coordinator / Administrative Assistant

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Date: Jun 28, 2024

Location: Lynn, Massachusetts, US

Company: Bureau Veritas


Collections Coordinator \ Administrative Assistant

Home Office

Technical Competencies



Position reports to the President of PVA.   This job requires being at the Lynn, Massachusetts office



Assist Sr. Accounting Coordinator

  • Perform duties assigned by the Sr. Accounting Coordinator
  • Assist President in project work regarding collections and other administrative duties.



  • Review aged AR reports and communicate with clients with outstanding balances owed.  This will include email, phone calls and other methods.
  • Prepare Suspension Lists for Regional offices to discontinue service for the most delinquent clients.
  • Work with Regional offices on collections strategies.
  • Communicate with the Home Office on cash application issues.
  • Review daily cash intake.
  • Process / assist in credit card payments.



  • Assist in the preparation of monthly invoices to clients, records all payments to client accounts, and makes timely deposits of receipts.
  • Assist Sr. Accounting Coordinator with the invoicing process.
  • Reviews, analyzes, codes, and inputs documentation from inspectors.
  • Assists in the collection of overdue accounts by initiating correspondence and contacting respective clients.




  • Reconcile monthly reports and cash receipts to general ledger on a monthly basis, including income, aged trial balance, contract and lock-box reports.




  • Produce client account statements as necessary.  Needs to be familiar with the Flex ERP system.,





  • Prepares trend analysis and financial modeling information to management through automated system access.



Staff Support

  • Studies automated accounting system, suggests enhancements to system, and instructs staff on capabilities and uses, as needed.


Computer and communication skills are required.












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