Project Manager

1. Position Details

1. 1. Position

Project Manager

1. 2. Office / Department

1. Energy and Process (Oil and Gas, Process Industry, Power & Utilities)
2. Industrial Equipment

1. 3. Reporting to

Reporting to the Business Line Manager

1. 4. Key Working Relationship

• • Business Line Manager
  • Surveyors / Inspectors
  • Technical Manager
  • Quality Manager
  • Customers (Internal and External)
  • Project Coordinator
  • SMEs (internal and external)
  • NDE (internal and external)
  • QHSE Representative

2. Minimum Required Qualifications

1. 1. Specialty

Developing a working system

• Preparation Contract Execution Plan and co-ordination procedures
• Development / customisation of necessary contract management tools
• Setting up of contract organization chart and key personnel

1. 2. Education

• Graduate Bsc in Engineer with at least 5 years’ experience in the discipline concerned, 3 years in Co-ordination of project activity

1. 3. Training

• • Problem Solving Techniques
  • Conflict Management Training
  • Leadership Skills

1. 4. Technical knowledge

• • knowledge in Application of codes and standards, project specifications and procedures.
  • Should have strong leadership and customer presentation skills.
  • Well versed in MS Office tools especially MS Excel & MS Word
  • Knowledge of QA/QC/QMS will be preferred.
  • Knowledge of project control techniques, i.e. cost, schedule and quality
  • Creative, able to find pragmatics ideas
  • Team spirit, nice personality, and dynamic

1. 5. Experience

• Able to read and understand Contract’s Terms & Conditions
• Able to understand the purpose and principals of TIC business (Testing, Inspection & certification).
• Previous experience in Leading & Managing Team(s)
• Previous experience in dealing with external clients (including verbal and written communication)

3. Responsibilities / Authorities

1. 1. Primary Functions

• The Project Manager is the conductor of the Bureau Veritas contract, charged with the duties of organizing, planning, work assignment, cost control and scheduling the "start-up through completion" of all activities.
• The Project Manager involvement may start at the Tendering stage of the business i.e. ability to be in charge of preparation of the Bureau Veritas technical and commercial offer.
• In the delivery of the contract, the Project Manager orchestrates the intended outcome that balances Bureau Veritas contract, budget, time and costs limitations. The Project Manager acts as the "HUB" of activities reaching out to the Client (or Client's representative), contract task force as well as group and external subcontractors involved in the contractual duty process. This tenacious effort shall bring to the contract the required resources as well as the tools necessary to follow the contract schedule, cost / profit as well as quality on the contracts way to a successful completion.
• Decision making is vital in this dynamic process and the project manager is in charge of making those decisions consistently, demonstrating full knowledge of the project's technical issues and its status. of a given project applying the leadership and cohesive force that binds together the many diverse elements, which bring about successful completion.
• Analysis of the contract documents, quality, legal and finance aspects, general requirements, specifications and plans combined with the estimate and scope of work constitute Project Manager’s objective of contract goal setting.

1. 2. Technical Expertise

• Application of codes and standards, project specifications and procedures

1. 3. Business Requirements

• Orchestrates the intended outcome that balances Bureau Veritas contract, budget, time and costs limitations
• Acts as an "HUB" for all activities reaching out to the Client (or Client's representative), contract task force as well as group and external subcontractors involved in the contractual duty process.
• Brings to the contract the required resources as well as the tools necessary to follow the contract schedule, cost / profit as well as quality on the contracts way to a successful completion.
• Full knowledge of the project's technical issues and its status
• Analysis of the contract documents, quality, legal and finance aspects, general requirements, specifications and plans combined with the estimate and scope of work constitute Project Manager’s objective of contract goal setting.

1. 4. Self Management

Contract goal setting including:

• Preparation of pre-qualification dossier / questionnaire Preparation Contract Quality Plan
• Setting up of project organization and lines of communication
• Contract schedule
• Financial forecast

The contract goal setting process must clarify to the contract task force the sequencing of the job, external and internal logistics and communication as well as quality and financial objectives.

Developing a working system :

• Preparation Contract Execution Plan and co-ordination procedures
• Development / customisation of necessary contract management tools
• Setting up of contract organization chart and key personnel

 Managing and Controlling of the Contract :

• Expediting of contract tasks including mobilisation of personnel and sub-contracting
• Communication with the Client and other parties
• Directs and controls the work at site by contractors working directly for BV
• Documents control
• Follow up / monitoring of project schedule and cost
• Contract invoicing
• Quality Assurance

 Close out :

• Final report / lesson learned
• Contract Financial Statement

1. 5. Customer Focus

• Offer / tender:
• Tender Analysis/ Contract Review (contractual, legal and technical aspects)
• Preparation of Technical Offer (method of statement, contract organization structure, deliverables, etc…)
• Preparation of Commercial Offer (price structure, cost / time / resources / profit estimation, price conditions / technical and contractual qualifications, etc.)
• Offer follow up and negotiation
• When dealing on a large project, elaborates the detail technical part of the proposal in co-ordination with the contract manager and with the assistance of local and corporate resources

1. 6. HSE Requirements

• Comply at all times with all applicable legal requirements, BV Abu Dhabi HSE Policies and procedures, client’s HSE procedures and practices.
• Maintain personal work areas tidy and hazard free and report any deviation/fault/hazard immediately to the location manager/line manager/supervisor
• Report immediately any newly identified hazard and participate in devising suitable operational control to eliminate/minimize the pertinent risk.
• Report immediately any HSE incident and cooperate in investigation
• Take care of your own health and safety and that of people who may be affected by what you do (or do not do).
• Co-operate with others on health and safety, and not interfere with, or misuse, anything provided for your health, safety or welfare.
• Use appropriate PPE at work area and be aware of:

• the risks appropriate PPE will control or minimize
• Report immediately incase the PPE is worn off or lost.

• Ensure project team receive health and safety induction training
• Ensure project team is aware of applicable HSE policies and procedures of the client and respective project.
• Perform routine inspection to check teams adherence to the clients HSE procedures
• Ensure on an ongoing basis, project team receive health and safety training which is appropriate to their job
• Ensure project team are aware of their health and safety responsibilities and duties
• Ensure project team is capable to carry out their duties in a safe and responsible manner.
• Promote the identification of opportunities to improve the health & safety of employees during their work activities
• Promote the identification of initiatives to improve employee environmental awareness and reduction of environmental impacts
• Carry out regular tours of their work areas to monitor general health, safety and welfare arrangements.
• To ensure that any personal protective equipment, (PPE) that employees are required to use in their job:
  • have been appropriately assessed before use
  • is fit for purpose
  • provides adequate protection
  • is appropriately maintained and inspected.

4. Performance Monitoring

1. 1. Continual Development

• Yes

1. 2. KPIs

• Monitor closely the assigned personnel
• No Client Complaints,
• meeting Company targets,
• meet project targets in terms of OP & Cash Flow
• Continuously working in improving BV procedures and the quality of our deliverables

1. 3. Monitored By

Business Line Manager