Projects - Shop Inspection Coordinator

1. Position Details

1. 1. Position

Projects - Shop Inspection Coordinator

1. 2. Office / Department

Abu Dhabi IND

1. 3. Reporting to

INP Manager

1. 4. Key Working Relationship

• IND/ Project Manager
• Operations Manager – WW Operations.
• PRO.
• Local Operations -Manager/ Shop Inspection Coordinators
• Finance Department.
• Administration Assistant
• Technical Manager / Deputy Technical Manager
• Technical Assistant
• Customers / Clients / Project Management Consultants
• He / She is expected to establish direct contact with Client and other Bureau Veritas Contracting / Performing offices.

2. Minimum Required Qualifications

1. 1. Specialty

Excellent communication skill in English

Shop Inspection coordination experience.

1. 2. Education

Degree / Diploma in Engineering   

1. 3. Training

• Shop Inspection coordination with good communication skill in English

Bureau Veritas World Wide Shop Inspection Guidelines.

• In BV HSE, SIEBEL and Q&S.

1. 4. Technical knowledge

Schedule the Inspector according to client specification and Technical requirements.

Issuing Assignment Instructions to Performing Centers in line with Technical Scope & within the frame of client agreement & BV Regulations.

1. 5. Experience

Minimum 12-15  years experience in similar field

3. Responsibilities / Authorities

1. 1. Primary Functions

• Review of applicable contractual requirements (Technical standards, specifications etc.)
• Review and validation of inspection assignment documentation (technical aspects, reference documentation, schedule, milestones, reporting, logistics, co-ordination procedure, etc.)
• Definition of Bureau Veritas interventions
• Send Instructions to BV performing offices along with technical specification, Internal Purchase Order and contact details.
• Coordinate with BV performing offices for scheduling inspection
• Liaise with BV performing offices for Execution of inspection, reporting including treatment of Non-conformities (NCR’s) and other applicable deliverables
• Ensuring quality of inspection according to BV Quality System
• Follow up with BV performing offices for submitting the reports on time
• Maintaining internal and external communication
• Prepare internal invoices for clearing payment
• Promotes Bureau Veritas service portfolio to clients
• Respects security guidelines of Bureau Veritas and safeguards personal security in the working environment
• Actively participates in the sharing of knowledge and information (Knowledge Management)
• If necessary Prepare monthly report and submit to Client on time for review and further action.
• Prepare the Invoices and submit to the Client.

1. 2. Technical Expertise

• Application of codes and standards, project specifications and procedures
• Within his field of competency, the inspector is expected to conduct the activities stated in Primary functions.
• Fully conversant with inspection techniques and able to review reports
• Able to verify and approve non-conformities / corrective actions
• Able to identify required Bureau Veritas interventions, based on a pre-defined Quality Plan and according to specified standards.

1. 3. Business Requirements

• Report to Operations Manager – WW Operations / INP Manager when there is an area of concern
• Attend meeting with Clients as and when required and maintain cordial relationship with all Clients.
• Initiate, implement and maintain the required tracking registers to monitor the progress of the inspections for each purchase order as per the approved ITPs.
• Submit Weekly /Monthly Reports for Shop Inspections Services for Assigned Projects

1. 4. Self Management

• Maintains a high degree of expertise through permanent specialized training and knowledge management.
• Meet project development objectives
• Should be Results oriented, Service driven and Problem solving 
• Comply with company regulations, procedures and Code of Ethics.

1. 5. Customer Focus

• Ensure that Inspection is carried out as per Purchase order / approved drawings / Inspection test plans and other applicable Technical specifications.

• Maintain regular job-related contact with clients and Liaises with client and/or Project Management Consultant with ease
• Understand client needs and work to achieve successful project outcomes.
• Maintain & Submit Project Related Reports /records like status report, time sheets, weekly report & any other record agreed in the contract.
• Develop trust and open communication with the client.

• Regularly monitor customer satisfaction.

1. 6. HSE Requirements

• Comply at all times with all applicable legal requirements, BV Group HSE Policies and procedures, client’s HSE procedures and practices.
• Maintain personal work areas tidy and hazard free and report any deviation/fault/hazard immediately to the location manager/line manager/supervisor
• Report immediately any newly identified hazard and participate in devising suitable operational control to eliminate/minimize the pertinent risk.
• Report immediately any HSE incident and cooperate in investigation
• Use appropriate PPE at work area and be aware of:
  • the risks appropriate PPE will control or minimize
  • Report immediately in case the PPE is worn off or lost.
  • maintenance and inspection arrangements
  • Arrange the appropriate PPE for Surveyors / Inspectors.

4. Performance Monitoring

1. 1. Continual Development

The opportunities for improvement in

• Technical and professional competencies through attending specialized training courses and seminars
• Stay updated on shop inspection coordination related developments

1. 2. KPI’s

• Time taken to deliver the report to the client
• Quality of report and Customer complaints
• Inspection coordination done within the allocated timeframe
• Additional sales, cross-selling, number of commercial opportunities referred
• Share information, Best practice, Knowledge Management

1. 3. Monitored By

Operations Manager – WW Operation / INP/IND Manager