Proposal Coordinator

Job Title: Proposal Coordinator

Working closely with the Proposal Center Manager and Business Line Managers to assist on all matter relating to the below duties:

• Evaluate RFPs to determine if Company will submit a proposal and present to the Technical Team
• Coordinate and prepare expressions of interest, pre-qualifications, etc.
• Proposal development and preparation, including non-technical writing. This may include coordinating with other staff to obtain project descriptions, scope of work; locating relevant materials on the corporate marketing database and through other means of research; formatting, editing, and writing; and helping to ensuring quality and timeliness of preparation, printing and delivery of proposals as per Bid / Tender requirements.
• Prepare / raise pre or tender queries etc. and coordinate with client for clarification
• Non-technical writing, including drafting letters and emails to clients
• Consolidate project cost estimates as prepared by the estimation Engineers in terms of the required costing as per bill of quantities (BOQ), amount of work, equipment (if any) and manpower requirements during the tendering phase; this includes all requirements related to the services to client specifications/ requirements.
• Finalizes estimation of all direct and indirect costs and consolidates tender documents for management review and approval.
• Data mining and extracting information from successful projects to use for marketing material and business development efforts.
• Perform other administrative work as required

Qualifications

• Excellent written and oral communication skills; strong editing skills with a keen eye for detail
• Excellent interpersonal skills
• Well-organized, skilled in setting priorities and meeting deadlines, and able to handle multiple tasks simultaneously
• Works well independently and in teams; pro-active in anticipating work requirements and problem solving
• Proficiency with Microsoft Office suit (Word, Excel, Powerpoint, etc.)
• Strong organizational skills
• Ability to plan, coordinate and organize one’s own work schedules
• Ability to manage multiple assignments in a fast-paced business environment adhering to deadlines as well as last-minute tasks with narrow time restrictions

Education / Experience

• Graduate Engineer or equivalent
• Minimum 5 years’ experience in similar position
• Experience of dealing with complex tenders