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SME Core Implementation Lead & ADNOC Contracts Administrator
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Abu Dhabi IND
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IND Manager
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- CAPEX Manager
- OPEX Manager
- IPC Manager
- INP Manager
- NDT Manager
- P&U Manager
- Site Team Leaders
- Technical Managers
- Customers / Clients / Project Management Consultants
- He/She is expected to establish direct contact with Client and whenever necessary with other Bureau VERITAS organization.
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- Minimum Required Qualifications
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- CORE (ERP) Implementation & Process Optimization
- Contract Administration for Large Technical Service Contracts
- Operational Performance, Invoicing, and Compliance
- Data Governance, Workflow Standardization, and System Integration
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- Bachelor’s degree in Engineering, Business Administration, Information Systems, or related field.
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- Training in ERP/CORE systems (Oracle, SAP, MS Dynamics, or similar).
- Training in Contract Management and Commercial Compliance.
- PMP Certificate
- Lean Six Sigma Certificate
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- Strong understanding of CORE modules (Jobs, Timesheet, Invoicing, Finance, Billing).
- Knowledge of ADNOC contractual frameworks, Frame Agreements, SOs, and invoicing cycles.
- Good understanding of project financials: UR, productivity, PO consumption, AR/AP, time‑to‑invoice.
- Ability to interpret commercial terms, rate structures, and service workflows.
- Proficiency in Excel, Power BI, and data consolidation tools
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- 10-15 years of experience in contract administration, operations, or project coordination.
- Experience in ERP/CORE implementation or digital transformation projects.
- Experience working with large oil & gas clients (preferably ADNOC).
- Demonstrated experience in invoicing cycle management, timesheet processes, and operational governance.
- Experience in multi‑stakeholder coordination across operations, finance, and commercial teams.
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- Responsibilities / Authorities / Accountabilities
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CORE Implementation & System Governance
- Lead and coordinate the end‑to‑end CORE implementation for SME business units.
- Ensure alignment with global processes and enforce system usage discipline across teams.
- Develop and maintain standardized workflows, data structures, and approval matrices in CORE.
- Monitor system performance, identify gaps, and drive continuous improvement initiatives.
ADNOC Contracts Management & Administration
- Manage all ADNOC Frame Agreements, SOs, POs, renewals, variations, and commercial conditions.
- Maintain accurate Contract & Project Master Registers and ensure all data is consistently updated.
- Coordinate closely with Finance, Operations, and GPC to ensure full contract compliance.
Invoicing, Timesheet & Operational Cycle Control and Improvement
- Oversee the full Timesheet cycle (collection, validation, approval) to ensure 100% compliance.
- Support invoicing preparation and validation to ensure timely and accurate submissions.
- Track and resolve issues related to disputes, rejected invoices, and missing documentation.
Performance Monitoring & KPI Management
- Develop and manage the Large‑Contracts Performance Dashboard for ADNOC.
- Monitor operational KPIs (UR, TS compliance, IR/Flash cycle time, Time‑to‑Invoice, PO consumption).
- Provide performance insights, analysis, and recommendations to management.
- Lead monthly operational performance reviews with key stakeholders.
Operational Coordination & Stakeholder Management
- Ensure alignment of processes, data, and reporting across all internal teams.
- Support field teams and coordinators in resolving operational roadblocks.
Risk Management & Continuous Improvement
- Identify operational risks (invoice delays, TS gaps, PO exposure, UR drops) and escalate proactively.
- Implement corrective and preventive actions to improve accuracy and cycle time.
- Drive standardization of processes across SME entities to enhance efficiency and control.
Documentation & Compliance Control
- Maintain complete documentation in line with contractual, audit, and compliance requirements.
- Ensure adherence to ADNOC standards, BV policies, and audit readiness at all times.
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- Application of codes and standards, project specifications and procedures
- Within his field of competency, the inspector is expected to conduct the activities stated in Primary functions.
- Fully conversant with relevant inspection techniques and able to select the most appropriate inspection technique.
- Able to verify and approve Non-conformities / corrective actions
- Able to identify required Bureau Veritas interventions, based on a pre-defined Quality Plan and according to specified standards.
Able to review / appraise inspection procedures
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- Report to Team leader about day-to-day inspection, non-compliance /discrepancy to specification.
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- Maintains a high degree of expertise through permanent specialized training and knowledge management.
- Ensure that inspection is carried out as per approved drawings / Inspection test plans.
- Meet project development objectives
- Should be Results oriented, Service driven and Problem solving
Comply with company regulations, procedures and Code of Ethics.
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- Ensure that Inspection is carried out as per Inspection test plans and other applicable Technical specifications.
- Understand client needs and work to achieve successful project outcomes.
- Develop trust and open communication with the client.
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