Document Control Specialist

A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES

Bureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, genetics, status as a protected veteran, or any other non-job-related characteristics.

This position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.

City: [[DFW]] 

State: Texas

JOB DESCRIPTION

TITLE: DOCUMENT CONTROLS SPECIALIST

 FLSA STATUS: NON-EXEMPT

This job description generally describes the work of people in this job title. It may not be a complete list of duties and responsibilities.

POSITIONS DIRECTLY SUPERVISED: None

GENERAL SUMMARY

Under general direction of the Construction Permit Manager, provides support to Code staff, plans examiners, inspectors, contractors and developers by assisting with construction permit information, forms and processes related to code plan reviews and inspections. Assists contract staff to assist with scheduling and communication necessary for the proper enforcement of all department codes, policies, and regulations. Point of contact for all submittals and permit applications, resubmittals and Certificates of Occupancy. Coordinates with management staff the weekly and monthly reports to ensure all necessary steps are met for the issuance of construction permits and Certificates of Occupancy.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Receives and processes all permit submittals and applications such as Building Permits,

Miscellaneous Trades Permits and Certificate of Occupancy by electronic means (Energov) and ensures all information is correct.

2. Assists Contract Staff and the permit process to expedite permit applications and oversees scheduling required inspections.

3. Tracks all permits and monitors through the entire permitting process including expediting the review process by following up with code and stakeholder reviewers to ensure that permits are not delayed.

4. Consults with Assistant Vice President, Senior Construction Facilitation Manager, Senior Inspectors, Senior Civil and Traffic Engineer, to expedite the review of special projects and to identify instances where review schedules are not being met by review team.

5. Coordinates with Senior Inspector, Senior Civil and Traffic Engineer, and Senior Construction Facilitation Manager to ensure all necessary reviews, inspections and approvals have been obtained for all construction permits and Certificates of Occupancy prior to forwarding to the AVP of Code, Construction and Survey for signature.

6. Assists the AVP by providing regular status briefings and reports on the projects currently under review, permit turnaround times and general operational updates.

7. Tracks all plan review and inspection comments using excel spreadsheets. Make suggestions, when requested, on any needed operational or procedural improvements.

8. Oversees scheduled inspections to ensure the appropriate discipline after contractor submission requests.

9. Serves as point of contact for Code, Construction and Survey and receives and provides assistance to customers, employees and other department visitors; places and receives telephone calls to furnish and obtain construction permit related and routine information.

PRINCIPAL DUTIES AND RESPONSIBILITIES (Cont.)

10. Performs related administrative duties such as copying, answering and making phone calls, emailing correspondence and documents, maintaining and uploading documents into a permit tracking software system, maintains appointment schedules, maintains departmental library, and other administrative duties as necessary.

11. Maintains an electronic file system of proposal drawings, construction drawings, specifications, sign installations, presentations and site inspection photographs.

12. Compiles, prepares and maintains a variety of reports, both manually or automatically, using permitting software, and associated report writer that may include Airspace Studies, Road-STOP reports and preconstruction meetings minutes.

MINIMUM REQUIREMENTS

• Completion of high school curriculum or equivalent.
•  Two (2) years of administrative or customer service experience.
•  Any equivalent combination of education and/or experience may be substituted for the above.
•  Possession of a valid Class C driver’s license.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of business English, arithmetic, spelling and vocabulary.
•  Skill in the operation of modern office equipment, including word processing and spreadsheet software.
•  Skill in typing at the speed of 50 words per minute.
•  Skill in the operation of standard office machines.
•  Ability to provide write and provide reports.
•  Ability to perform intermediate mathematical calculations involving fractions, decimals and percentages.
•  Ability to compose routine correspondence using good business vocabulary and proper grammar and construction.
•  Ability to establish and maintain effective and harmonious internal and external working relationships.

SPECIAL REQUIREMENT

• Must obtain a Security Identification Display Area (SIDA) Airport Identification/Access Badge (badge) in accordance with Department of Homeland Security Transportation Security Administration (TSA) requirements in Chapter 49 of the Code of Federal Regulations Part 1500 et. Al. and DFW Airport’s Airport Security Program within thirty (30) days from date of employment and maintain qualification for a SIDA badge upon each badge renewal.

DESIRABLE

• Certification from the International Code Council (ICC) as a Permit Technician.
•  Knowledge of construction permits application processes and software.

EFFORT

• Works in an office environment.
•  Sits for extended periods of time.
• Uses near-visual acuity in proofreading typed assignments.
• Uses keyboard devices and a computer monitor.
• Exchanges information by telephone and in person.

If you are an individual with a disability and you would like us to assist you with searching the Careers Page site for employment opportunities and/or assistance with completing your profile and application, please contact us at 1-888-357-7020 or email us with your request to NorthAmericaTA@bureauveritas.com.

We are happy to assist you and encourage you to consider Bureau Veritas for your next great career opportunity!

If you would like additional information regarding Bureau Veritas' federal obligations in regards to equal employment opportunity, please click the link below:

https://www.dol.gov/agencies/ofccp/posters