Project Management Specialist

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Job Description

Position Title: Project Specialist

Department: Fuels

Reports To: VP of Laboratory Operations

Employment Type: Permanent, Part Time

Position Overview

The Project Specialist provides comprehensive technical and administrative support across multiple Bureau Veritas operational functions. This role is instrumental in ensuring compliance, quality assurance, and project delivery excellence through coordinated management of corrective actions, non-conformance documentation, audit processes, and specialized reporting initiatives.

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Key Responsibilities

Corrective Action & Non-Conformance Management

• Coordinate and track corrective action reports (CARs) and non-conformance reports (NCRs) from initiation through closure
• Prepare and maintain comprehensive documentation supporting CAR/NCR investigations and resolutions
• Liaise between operational teams, clients, and management to ensure timely and effective corrective actions
• Monitor compliance with established timelines and escalate delays appropriately
• Maintain audit trails and records in accordance with Bureau Veritas quality standards

Method Audits & Quality Assurance

• Provide administrative and technical support for method audit planning and execution
• Prepare audit schedules, checklists, and supporting documentation
• Compile audit findings and coordinate follow-up activities
• Support continuous improvement initiatives based on audit outcomes
• Assist in maintaining audit records and compliance documentation

Emissions Reporting & Technical Writing

• Contribute to the preparation and compilation of emissions reports
• Support technical documentation and report writing activities
• Ensure accuracy and compliance with regulatory requirements in all reporting deliverables
• Coordinate with technical teams to gather and validate data for reporting purposes

Special Projects & Administrative Support

• Provide flexible support for ad-hoc special projects as assigned
• Manage project timelines, deliverables, and stakeholder communications
• Organize meetings, prepare meeting materials, and maintain project records
• Support process improvements and operational efficiency initiatives

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Travel & Field Support

• Travel to client sites, facilities, and project locations as required (estimated 10% of time)
• Provide on-site technical and administrative coordination
• Conduct field observations and gather supporting documentation

Required Qualifications

• Bachelor's degree in Engineering, Environmental Science, Business Administration, or related field
• Minimum 2-3 years of experience in quality assurance, compliance, project coordination, or related role
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Demonstrated ability to manage multiple priorities and meet deadlines
• Detail-oriented with strong organizational and analytical capabilities
• Valid driver's license and willingness to travel

Preferred Qualifications

• Experience with audit management systems or quality management software
• Familiarity with ISO 9001, ISO 17025, or similar management system standards
• Knowledge of environmental compliance or emissions reporting frameworks
• Experience in testing, inspection, or certification environments

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Core Competencies

• Technical Competence: Understanding of audit processes, corrective action methodologies, and compliance frameworks
• Communication: Clear, professional written and verbal communication with diverse stakeholders
• Organization: Ability to manage multiple concurrent projects and documentation systems
• Problem-Solving: Proactive approach to identifying and resolving operational challenges
• Teamwork: Collaborative mindset with ability to support cross-functional teams
• Adaptability: Flexibility to support emerging priorities and special initiatives
• Attention to Detail: Precision in documentation, data compilation, and compliance verification

Physical Requirements

• Ability to travel domestically and internationally as needed
• Ability to work in various office and field environments
• Ability to lift and carry documents and equipment (up to 20 lbs occasionally)