Billing Specialist I

Job Summary:

The Billing Specialist plays a critical role in supporting project financial operations by partnering closely with Project Managers to ensure accurate, timely, and compliant invoicing. This position helps drive project profitability through disciplined billing practices, reporting accuracy, and strong internal coordination across business units.

This is a hybrid position based in Houston, TX, requiring on-site presence three days per week.

Essential Duties & Responsibilities:

• Run and review unbilled reports and draft invoices on a weekly basis; identify and correct discrepancies as needed.
• Prepare and issue client invoices in accordance with contract terms and client-specific billing requirements.
• Compile and attach required supporting documentation, ensuring invoices align with project scope and contractual agreements established at project inception.
• Collaborate with Project Managers to resolve billing delays, discrepancies, or project accounting issues.
• Support collections efforts by assisting with invoice revisions as needed.
• Maintain organized and complete billing files, including signed proposals/contracts, issued invoices, and supporting technical documentation.
• Assist in the annual audit process by providing required documentation and responding to inquiries.
• Generate and distribute project financial reports to Project Managers, Business Unit Managers, and the Financial Controller.

Education, Certifications & Experience:

• Associate’s Degree in Accounting or related discipline with a minimum of 2 years of relevant experience;
  OR 5 years of relevant hands-on experience in a billing or accounting-related role.
• General knowledge of accounting and business principles.
• Experience in Accounts Receivable (A/R) services billing preferred.
• Strong written and verbal communication skills.

Skills:

• Proficiency in Microsoft Excel and Word.
• Strong organizational and time management skills.
• Attention to detail and accuracy in financial documentation.
• Ability to manage multiple projects and deadlines simultaneously.
• Working knowledge of project accounting processes.

Competencies:

• High level of accountability and ownership.
• Strong collaboration skills, particularly in supporting Project Managers and finance teams.
• Problem-solving mindset with the ability to identify and resolve billing discrepancies.
• Ability to communicate clearly and professionally with internal stakeholders.
• Commitment to accuracy, timeliness, and process integrity.

Physical & Environmental Conditions:

The physical demands described are representative of those required to perform essential job functions. Reasonable accommodations may be made.

• Hybrid office environment requiring on-site work three days per week in Houston, TX.
• Prolonged periods of computer usage and data entry.
• Regular use of standard office equipment.
• Sustained focus on detailed financial documentation and reporting.