Sample Management Coordinator II

Hours Worked: Typically, Monday through Friday, forty-hours per week. However, must be flexible to meet the needs of the department and complete other projects as assigned.

Position Summary:

The Sample Management Coordinator II is responsible for customer order support, such as weighing compounds that may be highly potent and controlled substances, dissolution transfer preparations, sample staging, shipping, receiving, and updating inventory. The role is also responsible for container direct sample submission support, taring and weighing using automation.

Duties and Responsibilities:

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• Responsible for pulling and preparing samples for testing
• Customer requested sample weighing including highly potent and controlled substances.
• Sample support picking and placing for all locations through software driven order processing
• Preparation of dissolution transfers.
• Sample storage maintenance and issue resolution support
• Inventory of sample submissions from third parties
• Preparation and completion of directed sample submission orders
• Disposal of empty or broken sample vials
• Transport samples to various onsite locations
• Container taring and weighing on automated weighing robots
• Transfer samples from nonstandard containers to approved containers
• Sample shipping support using software to prepare shipment documentation.
• Preparation and review of SDS documents for shipments.
• Collating sample orders and shipment preparation for shipments to 3rd party collaborators.
• Monitor and support consumables inventory and pick up and drop off consumables as needed.
• Provide support to internal team members for status updates
• Check and following daily work plan 
• Complete work processes within designated deadlines 
• Performs all tasks and procedures with daily supervision 
• Clean, organize and maintain work area, glassware (e.g., refrigerators, freezers, and supply cabinets, as needed).
• Participate in the laboratory inventory program that provides adequate inventories of reagents and supplies.
• Assure the accuracy of tasks by adhering to the laboratory’s SOPs.
• Communicate effectively with team members
• Complies with all safety guidelines.
• Assist in administrative aspects of various departmental projects as directed.

• Conduct verbal and written communications with internal with direction.
• Follow the guidelines set forth with clients and in the Bureau Veritas Consumer Products Services, Inc Quality, Health, Safety, Security and Environmental policies and procedures.
• Comply with clients and Bureau Veritas Consumer Products Services, Inc management systems in accordance with appropriate regulatory agencies.
• Follow the guidelines set forth by clients and the Bureau Veritas Consumer Products Services, Inc Quality Manual and Safety / Chemical Hygiene Plan.
• Other duties as defined by manager, department needs and workload.

Skills and Proficiences:

• Must be comfortable handling chemical samples
• Must be highly organized and able to prioritize workload and complete orders
• Communicate professionally and concisely – both written and verbal
• Have solid experience maintaining a high attention to detail
• Familiarity with MS Office Suite and SharePoint sites
• Ability to quickly understand job-specific software
• Team-oriented and the ability to work in a collaborative environment
• Must be able to work with specified turnaround times in a production environment.
• Experience in handling large quantities of samples and orders
• Driven, energetic person coordinating activities among different areas of the department
• Problem solving and process improvement ability 

• • Organization and time management skills
  • Ability to perform multiple tasks
  • Ability to prioritize individual workload to meet or exceed deadlines

Education and Experience:

• Degree requirement: Associate's Degree in Chemistry or closely related field 
• Minimum of one (1) year of experience of laboratory research in a highly detail-oriented environment

An equivalent combination of education and experience may be accepted in lieu of above.