Admin Coordinator

Our people are ambitious and humble, believing in what they do and convinced that our purpose is shaping a world of trust. With responsibility and openness, they daily serve our 400.000 clients in 140 countries, to bettering society. Across all our businesses and countries, each one of our people leaves their mark in shaping society.
 

> We believe that leaving a mark is a true challenge and opportunity for every one of us.
> We believe that leaving a mark is a sign of trust and impact.
> We believe that leaving a mark is a bond with the future.
> We believe that leaving a mark is proof of growth and development.

Being part of the BV family, is more than just working, it’s being convinced that you will leave your mark... in shaping a world of Trust.

Job Description

Sales & Report Delivery:

• Drive new business by preparing pre-qualification documents for target clients and projects.
• Ensure seamless operations with meticulous document control for client contracts, billing, and quotations.
• Stay ahead by monitoring and reporting on active and completed infrastructure and building projects.

Project Management:

• Facilitate smooth onboarding for site project employees, managing all access requirements for new hires.
• Maintain workforce efficiency with an up-to-date master database for active and inactive employees.

Financial Reporting:

• Optimize project finances by reporting actual expenses versus projected budgets.
• Streamline reimbursements and project cash flow replenishment through efficient invoice processing.
• Support HR with accurate timekeeping for all site project employees across the Philippines.
• Ensure safety compliance by handling turnover reports related to incidents and accidents.

Investigation & Verification Services:

• Control project costs with effective purchase management of site equipment.
• Guarantee quality by inspecting supplier and supply compliance with building and infrastructure requirements.
• Maximize equipment efficiency through regular calibration and performance checks.

Administrative:

• Manage logistics for certificates and document management for the BNI Head.
• Enhance employee skills by implementing e-learning trainings across BNI.
• Provide executive support as the BNI Head's assistant.
• Collaborate effectively with engineers, clients, finance teams, and other members on budgeting and fund allocation.
• Communicate clearly with clients or project managers about project, event, or campaign expectations and goals.
• Ensure smooth operations by participating in customer/client meetings and distributing minutes to the operations team.
• Perform essential office duties with general administrative and secretarial tasks.
• Resolve issues promptly to provide accurate solutions to customer/client concerns.

Requirements:

• Educational Background: Graduate of any course.
• Experience: At least 2 years of work experience in the construction/engineering services industry.
• Skills: Familiarity with P&L (Profit & Loss) is a plus but not required.
• Location: Willing to work in Makati City.
• Availability: Can start immediately.

Join an inclusive, flexible and diverse company where you can thrive while contributing to positively transforming the world we live in.
 
#ShapingaWorldofTrust #leaveyourmark.