Contracts and Tender Manager

Our people are ambitious and humble, believing in what they do and convinced that our purpose is shaping a world of trust. With responsibility and openness, they daily serve our 400.000 clients in 140 countries, to bettering society. Across all our businesses and countries, each one of our people leaves their mark in shaping society.
 

> We believe that leaving a mark is a true challenge and opportunity for every one of us.
> We believe that leaving a mark is a sign of trust and impact.

> We believe that leaving a mark is a bond with the future.

> We believe that leaving a mark is proof of growth and development.

Being part of the BV family, is more than just working, it’s being convinced that you will leave your mark... in shaping a world of Trust.

Job Summary: We are seeking a highly skilled and motivated Contract and Tender Manager to join our dynamic team. The successful candidate will be responsible for managing the entire lifecycle of contracts and tenders, ensuring compliance with company policies and client requirements. This role involves close collaboration with various departments to develop compelling proposals and manage contract negotiations effectively.

Key Responsibilities:

1. Proposal Management:

   • Manage proposal inputs from a variety of stakeholders, including Business Development, Operations, Marketing, Product teams, Finance, Commercial, Legal, and Project Delivery.
   • Support the Business Development team in end-to-end bid management for medium to large deals.
   • Enhance proposal templates and reduce cycle time in building sound proposals.
   • Compile and manage a comprehensive database of all tender documents and associated information.
   • Establish and update pricing/estimating databases, documenting the Cost of Non-Performance and Lessons Learned.
   • Monitor and track project durations and expiry dates, aligning with clients and the Business Development team for potential proposal extensions.

2. Proposal Development and Submission:

   • Collaborate with technical experts to craft compelling technical proposals aligned with project specifications.
   • Ensure that technical proposals comprehensively address all technical requirements.
   • Liaise with project management and technical teams to gather necessary information for tender submissions.
   • Prepare and submit tenders within designated deadlines.
   • Monitor and track the status of submitted tenders, addressing any inquiries or clarifications from clients or tendering authorities in collaboration with the Business Development team.
   • Solicit proposals from vendors and subcontractors, assessing their submissions.
   • Assist the Business Development team in preparing technical proposals and developing cost estimates, including materials, labor, equipment, and subcontractors.
   • Assess potential project risks and contingencies that could influence cost estimates.
   • Develop and implement effective bidding strategies.
   • Review bid documents thoroughly and ensure timely submission.
   • Perform any other duties assigned by the superior.

3. Contract Management:

   • Negotiate contract terms and conditions with clients, vendors, and subcontractors.
   • Ensure all contracts comply with legal and regulatory requirements.
   • Manage contract renewals, amendments, and terminations.
   • Maintain a database of all contracts and related documents.
   • Monitor contract performance and compliance, addressing any issues that arise.
   • Provide guidance and support to project teams on contract-related matters.

Qualifications:

• Proven experience in technical bid preparation and contract management.
• Experience in technical writing or a related industry.
• Proficiency in Microsoft Word, Excel, and other applicable technical writing tools.
• Strong communication and interpersonal skills.
• Experience in tenders and proposals management.
• Ability to work collaboratively with cross-functional teams.
• Strong organizational and time management skills.

Preferred Qualifications:

• Experience in a similar field.
• Knowledge of industry-specific regulations and standards.
• Certification in contract management or a related field.

Join an inclusive, flexible and diverse company where you can thrive while contributing to positively transforming the world we live in.
 
#ShapingaWorldofTrust #leaveyourmark