Centralized Invoicing Supervisor

Do you believe in the power of teamwork and sharing ideas? Do you take pride in delivering exceptional quality and service with everything you do? Do you seek out ideas for improving the status quo? If you want to make a difference and love being surrounded by the best and the brightest, Bureau Veritas Laboratories might be the place for you!

Imagine being surrounded by the brightest minds in the industry. 

Bureau Veritas is looking for a

CENTRALIZED INVOICING SUPERVISOR

This is a Full-Time position with Medical Benefits and Retirement Savings Plan

As a CENTRALIZED INVOIUCING SUPERVISOR, you will lead a dynamic team responsible for processing invoices for our Environmental and Industrial Hygiene (IH) client base across Canada and the United States. This supervisory position requires strong accounting knowledge, team leadership skills, and the ability to manage complex invoicing operations in a fast-paced environment.

Key Responsibilities:

Team Leadership:

• Lead and support a team of direct reports through coaching, mentoring, and clear assignment of duties and responsibilities
• Conduct training and onboarding of new staff
• Schedule regular team meetings (bi-weekly) and daily huddles as needed
• Monitor staff productivity and turnaround time; assign tasks and workload accordingly
• Conduct one-on-one meetings and coaching sessions
• Monitor and evaluate employee performance; provide meaningful feedback and develop action plans for continuous growth

Invoicing Operations:

• Ensure timely processing and invoicing of all available work for Environmental and IH clients based on client requirements
• Execute and oversee all invoicing and credit processes for Environmental and IH lines of business
• Resolve invoice discrepancies and customer inquiries
• Manage month-end invoicing processes and schedules for the team including prioritization of workload at month-end to meet dealdines and targets
• Monitor billing cycles to ensure month-end and year-end deadline compliance

System & Process Management:

• Review invoicing status including monitoring system alerts, closed/unfinalized invoices, export failures, and cancelled TMPs
• Run daily reports for management; identify and resolve stuck jobs for invoicing
• Monitor aging TMPs and manage cleanup of pending items
• Review and assign BVS credit tickets across regions
• Coordinate with IT and Accounting on invoicing errors
• Support the team during month-end processing

Reporting & Communication:

• Provide daily and monthly reporting to management as required
• Answer questions and resolve escalations from team members, Customer Service, and Accounting
• Maintain open communication with Finance, Customer Service, Business Development, and Accounting teams

Additional Requirements:

Availability for shift work and overtime as needed

You are an ideal Centralized Invoicing Supervisor if you have:

Skills and Knowledge

• Post-secondary school education with at least 5 years’ experience in financial or environmental lab operations
• At least 3 years of team leadership or supervisory experience
• Reliable, responsible, and self-motivated with a strong ability to establish priorities and lead teams
• Proven coaching, mentoring and staff motivation skills
• Excellent written and verbal communication with ability to collaborate effectively across Finance, Customer Service, Business Development and Accounting teams
• Strong analytical and problem-solving skills with ability to recommend and implement alternative solutions
• Detail oriented with excellent record keeping and organizational abilities
• Proficient in Microsoft Office with ability to create and resent data
• Ability to thrive in fast-paced, dynamic environments and adapt to changing priorities
• Strong time-management and multitasking capabilities
• Quick learner with demonstrated ability to master new systems and processes
• Working knowledge of basic accounting principles
• Familiarity with LIMS systems including Invoice, CLNT, MaxxBill Settings
• Experience with BVS Credit Process
• Knowledge of BVS:  Credit process, an asset
• Represents the Bureau Veritas values and is at all times professional

Bureau Veritas is a world leader in testing, inspection and certification services.

When we look at Bureau Veritas, we want to see a reflection of the communities in which we work.  Inclusion is about actively involving every employee’s ideas, knowledge, perspectives, approaches and styles to maximize business success.  Inclusion is about attracting new talent who will bring more diversity to our workforce, with differences in culture, professional backgrounds and beliefs.

Our purpose: shaping a world of trust.

Guaranteeing quality, ensuring Health and Safety, mitigating risks and improving performance as well as environmental protection and social responsibility … This is what Bureau Veritas is about, truly believing that it contributes to bettering society. 

Blending performance & integrity, with ambition & humility, responsibility & openness, we are proud that our people leave a mark on what they do.

We respect our people and believe in our talents. 

We empower them to leave their mark, working as a team for the benefit of our 400,000 clients across 140 countries.

We believe that leaving a mark is a true challenge and opportunity for every one of us, a sign of trust and impact, a bond with the future, a proof of growth and development. 

Being part of the BV family, is more than just working, it’s being convinced that you will Leave your mark…. in shaping a world of trust.

Join our talented community of scientists and experts and apply today at https://www.bvna.com/careers

Bureau Veritas Labs is an equal opportunity employer.  We are committed to an inclusive, barrier-free recruitment and selection process and work environment.  If you are contacted for a job opportunity, please advise Human Resources of any accommodations that are required.  Any information received relating to accommodations will be treated as confidential.

Shaping a World of Trust

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