Administrator

Functional Competencies:

• Manage generic mailbox for dispatching and e-filing.
• Undertake job registrations, upload documents and issue purchase orders.
• Manage proposals for invoicing (including liaison with relevant departments on contracts) and preparation of invoices for billing to clients.
• Attend to client enquiries promptly on invoicing and quotations.
• Assist in issuance of job certificates and ensure timely and accurate data entry for surveyors’ attendance (including overtime and expenses claim).
• Manage purchasing and servicing of surveyors’ Personal Protective Equipment.
• Cover ad-hoc duties of other admins in their absence, including that the front desk.  
• Update, generate monthly report when needed.
• Assist stakeholders and undertake end-to-end ad hoc job request.

Requirements:

• Minimum diploma or higher qualification.
• Minimum 2-3 years relevant administration experience preferably supporting M&O NS/LPO department..
• Good with numbers and have good practical knowledge in Microsoft Excel.
• Excellent interpersonal and communication skills.
• Fluent in English Language and PC Literate.