Senior Bid Coordinator

Our people are ambitious and humble, believing in what they do and convinced that our purpose is shaping a world of trust. With responsibility and openness, they daily serve our 400.000 clients in 140 countries, to bettering society. Across all our businesses and countries, each one of our people leaves their mark in shaping society.

> We believe that leaving a mark is a true challenge and opportunity for every one of us.

> We believe that leaving a mark is a sign of trust and impact.

> We believe that leaving a mark is a bond with the future.

> We believe that leaving a mark is proof of growth and development.

Being part of the BV family, is more than just working, it’s being convinced that you will leave your mark... in shaping a world of Trust.

Job Overview:

The Senior Bid Coordinator is responsible for leading and coordinating the end-to-end bid and tender submission process across the Business & Infrastructure (B&I) division. The role serves as the focal point for bid activities, ensuring high-quality, compliant, and timely submissions while working closely with technical, commercial, and operational stakeholders.

This position plays a key role in driving proposal excellence, improving bid processes, and supporting business growth through successful tender participation.

KEY RESPONSIBILITIES

Bid & Proposal Management

• Lead and coordinate the preparation and submission of bids, tenders, proposals, and pre-qualification documents.
• Manage the bid process from opportunity identification through submission, ensuring adherence to client requirements and submission deadlines.
• Develop and maintain bid schedules, deliverables, and submission plans.
• Review tender requirements and communicate obligations, risks, and key milestones to relevant stakeholders.
• Ensure all submissions are complete, compliant, and aligned with company standards before submission.

Stakeholder Coordination

• Act as the primary coordinator between business development, operations, technical teams, finance, legal, and management throughout the bid process.
• Facilitate bid kick-off meetings and coordinate contributions from internal subject matter experts.
• Monitor progress against bid plans and proactively address gaps, risks, or delays.
• Follow up with stakeholders to ensure timely completion of required inputs and approvals.

Content & Quality Management

• Maintain and enhance proposal templates, bid content libraries, project references, and supporting documentation.
• Review submissions for consistency, accuracy, formatting, and quality.
• Support the development of compelling, client-focused proposal content and executive summaries.
• Ensure branding and document presentation standards are met across all submissions.

Governance & Continuous Improvement

• Support bid/no-bid assessments and internal approval processes.
• Maintain bid tracking reports, tender registers, and performance metrics.
• Conduct post-submission reviews and capture lessons learned to improve future submissions.
• Drive process improvements to enhance efficiency, compliance, and submission quality.
• Support the standardization of bid practices across Singapore and Malaysia.

Team Support

• Provide guidance and mentorship to junior bid coordinators and administrative support staff where applicable.
• Share best practices and contribute to the development of bid management capabilities within the team.
• Support special projects and initiatives related to tendering, proposal management, and business development.

KEY REQUIREMENTS

Education

• Diploma or Bachelor's Degree in Business Administration, Communications, Marketing, Engineering, or a related discipline.

Experience

• Minimum 5-8 years of experience in bid coordination, proposal management, tender administration, or a related function.
• Proven experience managing complex and multi-disciplinary tender submissions.
• Experience in engineering, testing, inspection, certification, consultancy, construction, or professional services environments is preferred.

Skills & Competencies

• Strong knowledge of tendering and proposal management processes.
• Excellent project coordination and stakeholder management skills.
• Strong written communication and document management capabilities.
• Ability to manage multiple deadlines and prioritize competing requirements.
• High attention to detail and quality standards.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Experience with proposal management systems and document control processes is an advantage.

KEY PERFORMANCE INDICATORS (KPIs)

• Timely submission of compliant and high-quality bids.
• Effective coordination of multiple stakeholders and competing priorities.
• Improved bid process efficiency and submission accuracy.
• Strong maintenance of bid documentation, templates, and knowledge repositories.
• Contribution to successful tender outcomes and business growth.

Join an inclusive, flexible and diverse company where you can thrive while contributing to positively transforming the world we live in.
 
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