Site Admin Executive

Our people are ambitious and humble, believing in what they do and convinced that our purpose is shaping a world of trust. With responsibility and openness, they daily serve our 400.000 clients in 140 countries, to bettering society. Across all our businesses and countries, each one of our people leaves their mark in shaping society.

> We believe that leaving a mark is a true challenge and opportunity for every one of us.

> We believe that leaving a mark is a sign of trust and impact.

> We believe that leaving a mark is a bond with the future.

> We believe that leaving a mark is proof of growth and development.

Being part of the BV family, is more than just working, it’s being convinced that you will leave your mark... in shaping a world of Trust.

We are seeking a detail-oriented and proactive Executive, Administrative professional to support our team in managing daily administrative operations. This role involves handling documentation, coordinating staff-related matters, and ensuring smooth internal processes. The ideal candidate will be highly organized, capable of multitasking, and possess strong communication skills to liaise with internal and external stakeholders.

Job Responsibilities:

• Prepare, maintain, and organize proper records and filing systems for all documents.
• Manage incoming correspondences and direct them to the appropriate person for further action.
• Provide administrative assistance to site staff, management, and relevant teams.
• Prepare progress claims, track invoices, and monitor claim status.
• Process and raise purchase orders for sub-contractors and client payments.
• Assist in coordinating time sheets, leave applications, training programs, medical claims, and other employee-related administrative matters.
• Communicate with external parties when necessary to support business operations.
• Prepare and update reports to ensure accurate record-keeping and compliance.

Job Requirements:

• Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 1-3 years of experience in an administrative or executive support role.
• Strong organizational and document management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other administrative tools.
• Experience in handling invoices, claims, and purchase orders.
• Strong problem-solving skills and a proactive approach to administrative tasks.

Join an inclusive, flexible and diverse company where you can thrive while contributing to positively transforming the world we live in.
 
#ShapingaWorldofTrust #leaveyourmark