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Administrator

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Date: Apr 19, 2021

Location: Essex, Essex, GB

Company: Bureau Veritas

An award-winning employer, our people are trusted and responsible, believing in what they do with a clear commitment to contribute to transforming the world we live in and shaping a world of trust. Bureau Veritas operates in a wide range of sectors, delivering Testing, Inspection and Certification services to some of the world’s biggest household names. With more than 400,000 global clients and a reputation for quality, we are at the forefront of service and innovation.

Our people are at the heart of everything we do, which is why we have worked hard to create a supportive and engaging working environment, which is open and inclusive and individuals are given the opportunity to fulfil their potential and really leave their mark.

 

Role: Administrator 

Location: Earls Colne, Essex - Candidates must have their own transport as there is no public transport to the site                                                       

 

ROLE PURPOSE 

 

Responsibility for performing all administrative duties for the ICO Oil & Petrochemical Team in an efficient, accurate and timely manner as directed by the Operations Manager. 

 

ROLE REQUIREMENTS 

 

  • Excellent attention to detail 
  • Proficient in MS Office (Excel, Word and PowerPoint) 
  • Ability to communicate effectively at all levels. 
  • Ability to work to a high level of numerical accuracy, and to produce reports and documents to a satisfactory level of literacy. 
  • Good time management and ability to work under pressure, within strict time limits. 
  • Ability to determine and organize priorities. 
  • Ability to work on own initiative and as part of a team. 
  • Oil and Gas Science knowledge/experience desirable but not essential 

 

MAIN DUTIES 

 

All duties to be carried out in accordance with Bureau Veritas guidelines, to include HSE policies, Company accreditations and quality systems and Fair-Trading Code of Practice. 

 

  • To provide administrative support for the ICO Team, as required. 
  • To implement and maintain an efficient electronic filing system. 
  • To monitor nominations received via Clients electronic systems (NAVARIK, CMOP, PINS…) and distribute in a timely manner to worldwide locations, as applicable. 
  • Answering and transfer of telephone calls. 
  • Preparation of outgoing Emails, and their effective distribution. 
  • To assist with the maintenance and administration of the business management system (OMS). 
  • To maintain an effective system for ordering and control of equipment. 
  • When required, to compile statistics relevant to work undertaken. 
  • To operate within the framework of Bureau Veritas H&S, Ethics, Fair Trading and Compliance policies. 
  • Dealing with post and couriers when requested. 
  • To carry out other ad-hoc administrative tasks as required by management.  

 

 

PRINCIPAL ACCOUNTABILITIES

 

  • The generation of accurate, efficient and timely administration duties. 
  • To assist, communicate and report to the Operations Manager on any matter relating to the efficiency of the office, and any deviation from or failure of systems, procedures and established codes of practice. 
  • To communicate effectively and to cooperate with all interested parties both internally and externally in all aspects of the work performed. 
  • To be an active team member. 
 

Please be aware that all roles within Bureau Veritas UK&I may require a DBS, Credit or Security Clearance Check.

 

Bureau Veritas is an equal opportunity employer.  No job applicant or employee shall receive less favourable treatment because of their gender, marital or civil partnership status, sexual orientation, colour, race, ethnic origin, religion, disability or age.

 

Bureau Veritas operates a strict Code of Ethics that ensures the proper conduct of our day-to-day business.