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Accounts Payable Assistant

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Date: Oct 6, 2021

Location: Manchester, Manchester , GB

Company: Bureau Veritas

Bureau Veritas is a global leader in Testing, Inspection and Certification (TIC), delivering high quality services to help clients meet the growing challenges of quality, safety, environmental protection and social responsibility.  Since 1828 we offer innovative solutions that go beyond simple compliance with regulations and standards, reducing risk, improving performance and promoting sustainable development.
 

Our core values include integrity and ethicsimpartiality, customer focus and safety at work and are Top Employer for the seventh consecutive year.

 

 

Invoice Processing Assistant (Accounts Payable Assistant)

 

The role of the Invoice Processing Assistant is to support the organisation by accurate and timely processing of invoices from suppliers and sub-contractors. 

 

Main Duties and Responsibilities:

 

  • Monitor all supplier invoice related mailboxes and process invoices into BASWARE scan system within agreed SLA’s
  • Match invoices received to receipted Purchase Orders in FLEX accurately
  • Identify purchase order / supplier invoice mis-matches and communicate with operations to resolve the blockage
  • Report to the wider business and resolve supplier invoice and purchase order exceptions that block invoice processing
  • Communicate with suppliers on inaccurate invoice submissions such as missing purchase order numbers or incorrect company name and address
  • Maintain the DOA and FLEX approval matrix to ensure all employees have appropriate documented levels of purchase order / invoice approvals
  • Reconcile monthly supplier statements in line with agreed KPIs
  • Work with the Treasury Assistants to ensure all invoices for Direct Debit accounts are received and processed
  • Work with suppliers to promote the use of self-submission of invoices to BASWARE

 

 

Deliverables:

 

  • Prompt accurate processing of all supplier invoices
  • Supplier enquiries responded to within agreed SLA’s
  • Accurate reporting on supply invoice / purchase order blockages
 

Please be aware that all roles within Bureau Veritas UK&I may require a DBS, Credit or Security Clearance Check.

 

Bureau Veritas is an equal opportunity employer.  No job applicant or employee shall receive less favourable treatment because of their gender, marital or civil partnership status, sexual orientation, colour, race, ethnic origin, religion, disability or age.

 

Bureau Veritas operates a strict Code of Ethics that ensures the proper conduct of our day-to-day business.