Document Controller cum Project Admin

Our Mission & Ambition are Shaping a World of Trust. A business to business to Society Company, contributing to transforming the world we live in.  Thanks to our nrivalled expertise, technical knowledge and worldwide presence, we support our clients by managing quality, safety, health and sustainability risks, to the benefit of society as a whole. This is what Bureau Veritas is about, truly believing that it contributes to bettering society.

Our Absolutes are Ethics, Safety and Financial control; and our Core Values are Trusted, Responsible, Ambitious & Humble, Open & Inclusive. We strongly believe that you are here more than just working, being part of the BV family, it’s being convinced that you will “Leave your mark… in Shaping a World of Trust”.

Our job performance is within the framework of the BV Quality Assurance System, QHSE policy, Codes of Ethics and BV Group’s policies and procedures.

RESPONSIBILITIES

Document Management:

• Establish and maintain a comprehensive document control system to ensure the effective management and storage of all project-related documents;
• Ensure the timely distribution, retrieval, and control of project documents, such as drawings, specifications, reports, and correspondence;
• Maintain an up-to-date document register and master document list;

Document Tracking and Monitoring:

• Track the status of all project documents, including their review, approval, and distribution;
• Monitor and manage document revisions, changes, and approvals, ensuring that the latest versions are readily available;
• Coordinate with project stakeholders, such as engineers, contractors, and subcontractors, to ensure the timely submission and processing of documents;

Document Coordination and Communication:

• Serve as the central point of contact for all document-related inquiries and requests;
• Facilitate the flow of information and documentation between various project teams and stakeholders;
• Provide support and training to project personnel on document control procedures and best practices;

Quality Assurance and Compliance:

• Ensure that all project documents adhere to established standards, formats, and quality requirements;
• Implement quality control measures to verify the accuracy and completeness of project documentation;
• Maintain compliance with relevant industry regulations, guidelines, and contractual requirements related to document control;

Reporting and Record-keeping:

• Generate periodic reports on the status of project documents, including document logs, transmittals, and distribution records;
• Maintain a comprehensive archive of all project-related documents, ensuring their proper storage and retrieval.

Project Admin

• Setting up / arrangements for Accommodation & Transportation for site employees as needed;
• Maintain Site employee’s attendance;

Cost Control;

• Process vendor invoices and follow-up for payments;
• Inventory Maintenance for Office and Guest house assets;
• Maintaining the project related files and keep the file racks neat & tidy at site office;
• Maintain personnel, legal, and administrative records;
• Open, sort, and distribute incoming correspondence, including courier and fax;

Basic knowledge of SAP, invoice bookings and PR preferred.

REQUIREMENTS

• Education:
  Diploma or Bachelor's Degree in Business Administration, Engineering, or related fields.

• Experience:
  At least 2 years of experience in document control or project administration, preferably in a construction, engineering, or industrial setting.

• Skills:

  • Strong organizational skills and attention to detail.
  • Proficiency in document management systems and MS Office Suite (Word, Excel, PowerPoint).
  • Ability to prioritize and manage multiple tasks simultaneously.
  • Excellent communication skills, both written and verbal.
  • Strong problem-solving and analytical skills.

• Personal Attributes:

  • Ability to work independently as well as part of a team.
  • High level of confidentiality and professionalism.
  • Strong sense of responsibility and commitment to meeting deadlines.

Join an inclusive, flexible, and diverse company where you can thrive while contributing to positively transforming the world we live in.