HR and Admin Executive

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Date: Oct 3, 2025

Location: Hanoi, Hanoi, VN

Company: Bureau Veritas

JOB DESCRIPTION

Guaranteeing quality, ensuring Health and Safety, mitigating risks, and improving performance as well as environmental protection and social responsibility … This is what Bureau Veritas is about, truly believing that it contributes to bettering society. 
Blending performance & integrity, with ambition & humility, responsibility & openness, we are proud that our people leave a mark on what they do.
We respect our people and believe in our talents.
We empower them to leave their mark, working as a team for the benefit of our 400,000 clients across 140 countries.
We believe that leaving a mark is a true challenge and opportunity for every one of us, a sign of trust and impact, a bond with the future, a proof of growth and development.
Being part of the BV family, is more than just working, it’s being convinced that you will leave your mark in shaping a world of trust.

 

Job Title

HR & Admin Executive

N+1 Job Title

Recruitment & Training Manager

Devision

GES

Working location

Vietnam

 

 

Tasks – Activities – Responsibilities

 

1. Humance Resouce Tasks (60%):

  • Source potential candidates from various online channels.
  • Craft recruiting emails to attract passive candidates.
  • Screen incoming resumes and application forms.
  • Interview candidates (via phone, video and in-person);
  • Prepare and distribute assignments and numerical, language and logical reasoning tests.
  • Advertise job openings on company’s careers page, social media, job boards and internally.
  • Provide shortlists of qualified candidates to hiring managers.
  • Send job offer emails and answer queries about compensation and benefits.
  • Monitor key HR metrics, including time-to-fill, time-to-hire and source of hire;
  • Participate in job fairs and host in-house recruitment events.
  • Collaborate with managers to identify future hiring needs.
  • Act as a consultant to new hires and help them on board.
  • Design and update job descriptions.
  • Support HR Team in Hanoi office to set up events/workshop/training.

2. Administrative Tasks (40%):

  • Responsible for paying monthly office operating expenses to suppliers on Flex and working with accounting department to settle debts for suppliers;
  • Support for preparing logistics for New Employee.
  • Manage staff profiles, annual leave and staff induction.
  • Follow up on labor contract, contracts renewal & staff resignation;
  • Work closely with office suppliers to manage the daily office operation.
  • Manage assets in and out of the office.
  • Organize engagement activities for office staff.
  • Responsible for preparing and providing benefit-related activities for employees such as gift vouchers for birthdays, or public holidays, …
  • Manage operating costs of the office and make a monthly cash expense report for accountant.
  • Ensure a hygiene working environment and provide convenient facilities for all staffs at the office.
  • Support for making visa and work permit for Expat.
  • Support Admin tasks, if required.
  • Our job performance is within the framework of the BV Quality Assurance System, QHSE policy, Codes of Ethics and BV Group’s policies and procedures.

 

Job Qualifications

 

  • BSc in English, Human Resources Management, Organizational Psychology or relevant field
  • Minimum 02 working years experience in HR and Administration tasks;
  • Prefer candidate who have at least 1+ years' experience of working in a Recruiter٫ Headhunting service or similar role. Significant experience with sourcing techniques; effective sourcing and attracting candidates.
  • Good knowledge of recruitment process; recruitment market.
  • Experiences in admin works such as car, hotel and air ticket booking.
  • Good knowledge of VN Labor Code as well as other labor rules

Job Competencies

 

           Technical and professional skills

 

  • Fluent in reading, writing & speaking English and Vietnamese
  • Good command of office software (Outlook, Word, Excel, PowerPoint, …)
  • Can work independently under pressure

 

           Professional behaviors

 

  • Understanding company’s business activities.
  • Sensitive to company policies and results driven
  • Exhibits good credibility
  • Entrepreneur/self-starter with good ethical reputation
  • Autonomous, team work and team builder. Dynamic, enthusiastic, adaptable, persistent.

 

Future Career Paths

 

  • Grow up in term of professional knowledge / experience in line with the company’s business growth.
  • Responsible for higher position when appropriated.

 

 

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