Proposal Coordinator

Proposal Coordinator - Job Description 

Bureau Veritas North America – Power group is seeking a junior level Proposal Specialist to join our fast-growing team in Dallas, Texas. The company provides owner’s representation, preconstruction management and consulting services to the utility-scale renewable-energy markets, including the wind, solar, battery energy storage and transmission sectors.  

Employment Type: 

• Full time 

• Hybrid work schedule 

• Office in downtown Dallas (M/T/W in office; Th/F from home) 

• Starting immediately 

Compensation:  

• Salary, exempt 

• $60,000 - $80,000 per year 

• Great benefits 

• Matching 401K 

Qualifications: 

• 4-year degree in communications, public relations, journalism and/or a writing or design-related field 

• Two to four years professional experience, preferably in the renewables industry or related field 

• Previous experience in proposal writing, design and layout required 

• Highly organized, detail-oriented and strong sense of design  

• Ability to work with multiple department leads to assemble materials and manage entire proposal process from start to delivery 

• Ability to maintain confidentiality, exercise discretion and manage sensitive information 

• Communicates professionally, effectively, and timely (both oral and written) 

• Strong problem-solving and project management ability  

• Ability to work under pressure and on tight deadlines while managing multiple projects 

• Adept at embracing brand voice and tone 

• Self-motivated to complete tasks, with ability to adapt to quickly changing priorities 

• Strong working knowledge of word processing software 

• Proficiency with Associated Press (AP) style guide standards 

• Efficient in Microsoft Programs: Word, PowerPoint, Excel, Publisher & Bluebeam PDF Revu (or similar), as well as the Adobe Suite of products: InDesign, Photoshop, Illustrator 

• Experience with Adobe Creative Cloud and InDesign required 

Responsibilities: 

• Project Proposal Writing/Layout 

• Deadline-oriented with ability to follow proposal guidelines and RFP requirements 

• Support bid opportunities for new and existing clients 

• Provide copy editing, proofreading, copywriting and final revisioning in order to develop, revise and maintain project proposal content and related business materials 

• Ability to design and layout proposals using Adobe InDesign 

• Maintain proposal templates based on updates and latest company information  

• Be able to gather and format information according to existing proposal layouts, work with team to finalize information and send proposals to appropriate source 

• Collaborate with proposal preparation, marketing and operations teams to produce complete proposal packages 

• Review proposals with team leaders in all stages of preparation and update according to their input  

• Review proposal language for clarity, accuracy, grammar and spelling 

• Communicate regularly with team to be able to give status updates on all active/inactive proposals 

• Participate in team meetings to review proposal priorities and progress 

• Prioritize responsibilities to meet deadlines while maintaining consistency  

• Collaborate with design and marketing teams as needed 

• Onboarding Employees 

• Assist with compiling new employee resumes, generating bios and managing staff and project photography to be used in proposals or other marketing materials