Proposal Coordinator

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Date: Jul 3, 2024

Location: Dallas, Texas, US

Company: Bureau Veritas

Proposal Coordinator - Job Description 


Bureau Veritas North America – Power group is seeking a junior level Proposal Specialist to join our fast-growing team in Dallas, Texas. The company provides owner’s representation, preconstruction management and consulting services to the utility-scale renewable-energy markets, including the wind, solar, battery energy storage and transmission sectors.  


Employment Type: 

  • Full time 

  • Hybrid work schedule 

  • Office in downtown Dallas (M/T/W in office; Th/F from home) 

  • Starting immediately 



  • Salary, exempt 

  • $60,000 - $80,000 per year 

  • Great benefits 

  • Matching 401K 



  • 4-year degree in communications, public relations, journalism and/or a writing or design-related field 

  • Two to four years professional experience, preferably in the renewables industry or related field 

  • Previous experience in proposal writing, design and layout required 

  • Highly organized, detail-oriented and strong sense of design  

  • Ability to work with multiple department leads to assemble materials and manage entire proposal process from start to delivery 

  • Ability to maintain confidentiality, exercise discretion and manage sensitive information 

  • Communicates professionally, effectively, and timely (both oral and written) 

  • Strong problem-solving and project management ability  

  • Ability to work under pressure and on tight deadlines while managing multiple projects 

  • Adept at embracing brand voice and tone 

  • Self-motivated to complete tasks, with ability to adapt to quickly changing priorities 

  • Strong working knowledge of word processing software 

  • Proficiency with Associated Press (AP) style guide standards 

  • Efficient in Microsoft Programs: Word, PowerPoint, Excel, Publisher & Bluebeam PDF Revu (or similar), as well as the Adobe Suite of products: InDesign, Photoshop, Illustrator 

  • Experience with Adobe Creative Cloud and InDesign required 




  • Project Proposal Writing/Layout 

  • Deadline-oriented with ability to follow proposal guidelines and RFP requirements 

  • Support bid opportunities for new and existing clients 

  • Provide copy editing, proofreading, copywriting and final revisioning in order to develop, revise and maintain project proposal content and related business materials 

  • Ability to design and layout proposals using Adobe InDesign 

  • Maintain proposal templates based on updates and latest company information  

  • Be able to gather and format information according to existing proposal layouts, work with team to finalize information and send proposals to appropriate source 

  • Collaborate with proposal preparation, marketing and operations teams to produce complete proposal packages 

  • Review proposals with team leaders in all stages of preparation and update according to their input  

  • Review proposal language for clarity, accuracy, grammar and spelling 

  • Communicate regularly with team to be able to give status updates on all active/inactive proposals 

  • Participate in team meetings to review proposal priorities and progress 

  • Prioritize responsibilities to meet deadlines while maintaining consistency  

  • Collaborate with design and marketing teams as needed 

  • Onboarding Employees 

  • Assist with compiling new employee resumes, generating bios and managing staff and project photography to be used in proposals or other marketing materials 


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