Administrative Assistant - Gibson City, IL

Bureau Veritas North America – Power group is seeking an Administrative Assistant to join our fast-growing team. The company provides owner’s representation, preconstruction management and consulting services to the utility-scale renewable-energy markets, including the wind, solar, battery energy storage and transmission sectors. The position will be based on a new solar construction site near Gibson City, IL where you will join other BV employees. 

Duties:

Organization, flexibility, outstanding focus and strong communication are critical in performing duties which include, but are not limited to: 

• Support on-site Field Office Team (report to Site Manager) 

• Site Manager will train Admin on all required duties 

• Maintain and Organize files (BOX.com cloud based server) 

• Document control 

• Assist in writing and distributing reports (weekly, monthly) 

• Assist with multiple landowner relations 

• Order, organize, and maintain office supplies, safety gear, and some equipment 

• Handle minimal telephone calls 

• Some data entry 

• Coordinate special events as needed 

• Support field staff on as needed basis 

Skills:

• Experience with BIM360, Procore, or other project management software a plus. 

• Experience with document storage systems, Bluebeam, Adobe 

• Able to read drawings and develop/implement inspection templates 

• Good written and verbal communication  

• Open-minded and positive attitude 

• Coach approach, be willing to teach and be taught 

Employment Type:

• Full Time, 30-40 hours per week 

• Starting November 2024 until approximately December 2025 

Education, Certification, and Experience: 

• High School Diploma 

• Some college or associate degree preferred 

• Minimum 2 years’ experience in administrative assistant role in fast paced environment 

• Knowledge of renewable energy industry, oil/gas, or construction industry a plus 

• Capable computer skills - proficient in Microsoft Office (Word, Excel, PowerPoint) 

• Knowledgeable about or able to learn quickly other operating systems (Bluebeam or similar PDF viewer; BOX or similar web-based cloud file storage; Ajera project management and accounting software) 

• Will train on all the above and other programs we use 

• Highly organized and detail oriented 

• Adapts well to quick changing priorities 

• Ability to maintain confidentiality, exercise discretion, and manage sensitive information 

• Communicates professionally, effectively, and timely (both written and verbal) 

• Experience in wind or solar construction industry (or similar) a plus

Working Conditions:

• working indoors and outdoors 

• excessive heat 

• excessive cold 

• extreme weather conditions 

• excessive humidity 

• excessive dampness or chilling 

• slippery and uneven walking surfaces 

• working in close proximity to others 

Compensation: 

• $18-$20 hourly based on experience and qualifications 

• Up to $120 cell phone reimbursement 

• Medical, dental, and vision 

• Great Benefits 

• 401k with matching