Collections Coordinator / Administrative Assistant

                                                        PVA                             

Collections Coordinator \ Administrative Assistant

Home Office

Technical Competencies

Position reports to the President of PVA.   This job requires being at the Lynn, Massachusetts office

Assist Sr. Accounting Coordinator

• Perform duties assigned by the Sr. Accounting Coordinator
• Assist President in project work regarding collections and other administrative duties.

Collections

• Review aged AR reports and communicate with clients with outstanding balances owed.  This will include email, phone calls and other methods.
• Prepare Suspension Lists for Regional offices to discontinue service for the most delinquent clients.
• Work with Regional offices on collections strategies.
• Communicate with the Home Office on cash application issues.
• Review daily cash intake.
• Process / assist in credit card payments.

Invoicing

• Assist in the preparation of monthly invoices to clients, records all payments to client accounts, and makes timely deposits of receipts.

• Assist Sr. Accounting Coordinator with the invoicing process.
• Reviews, analyzes, codes, and inputs documentation from inspectors.
• Assists in the collection of overdue accounts by initiating correspondence and contacting respective clients.

Reconciliation

• Reconcile monthly reports and cash receipts to general ledger on a monthly basis, including income, aged trial balance, contract and lock-box reports.

Statements

• Produce client account statements as necessary.  Needs to be familiar with the Flex ERP system.,

Analysis

• Prepares trend analysis and financial modeling information to management through automated system access.

Staff Support

• Studies automated accounting system, suggests enhancements to system, and instructs staff on capabilities and uses, as needed.

Computer and communication skills are required.