Administrative Assistant - Marion, OH

Job Title: 

Administrative Assistant – Marion Solar 

Operating Group: 

Division/Cluster: 

Reports to (Name & Title): 

Type of position (Select One): 

x Employee (FT/PT)   ☐ Casual (PTAN)    ☐ Intern/Co-Op   ☐ Trainee 

FLSA Status: 

   Exempt               x Non-Exempt    x Hourly 

Job Summary: 

Bureau Veritas North America – Power group is seeking an Administrative Assistant to join our fast-growing team. The company provides owner’s representation, preconstruction management and consulting services to the utility-scale renewable-energy markets, including the wind, solar, battery energy storage and transmission sectors. The position will be based on a new solar construction site near Marion, OH where you will join other BV employees. 

Essential Duties and Responsibilities 

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Organization, flexibility, outstanding focus and strong communication are critical in performing duties which include, but are not limited to: 

• Support on-site Field Office Team (report to Site Manager) 

• Site Manager will train Admin on all required duties 

• Maintain and Organize files (BOX.com cloud based server) 

• Document control 

• Assist in writing and distributing reports (weekly, monthly) 

• Assist with multiple landowner relations 

• Order, organize, and maintain office supplies, safety gear, and some equipment 

• Handle minimal telephone calls 

• Some data entry 

• Coordinate special events as needed 

• Support field staff on as needed basis 

Skills 

The requirements listed below are representative of acquired skills required. 

• Experience with BIM360, Procore, or other project management software a plus. 

• Experience with document storage systems, Bluebeam, Adobe 

• Able to read drawings and develop/implement inspection templates 

• Good written and verbal communication  

• Open-minded and positive attitude 

• Coach approach, be willing to teach and be taught 

Employment Type 

• Full Time, 30-40 hours per week 

• Starting January 2025 until approximately January 2026 

Education, Certifications, and Experience  

• High School Diploma 

• Some college or associate degree preferred 

• Minimum 2 years’ experience in administrative assistant role in fast paced environment 

• Knowledge of renewable energy industry, oil/gas, or construction industry a plus 

• Capable computer skills - proficient in Microsoft Office (Word, Excel, PowerPoint) 

• Knowledgeable about or able to learn quickly other operating systems (Bluebeam or similar PDF viewer; BOX or similar web-based cloud file storage; Ajera project management and accounting software) 

• Will train on all the above and other programs we use 

• Highly organized and detail oriented 

• Adapts well to quick changing priorities 

• Ability to maintain confidentiality, exercise discretion, and manage sensitive information 

• Communicates professionally, effectively, and timely (both written and verbal) 

• Experience in wind or solar construction industry (or similar) a plus 

• Must have valid drivers license 

Physical and Environmental Conditions 

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Physical Requirement 

• Must be able to lift and carry or otherwise move 25/50 pounds regularly/occasionally 

• Must be able to respond quickly to sounds. 

• Must be able to move safely over uneven terrain or in confined spaces. 

• Must be able to see and respond to dangerous situations. 

• Must be able to wear personal protective gear most of the day. 

• Must be able to work in cold environments and on concrete floors. 

• Must be able to traverse irregular and steep terrain. 

Working Conditions 

• working indoors and outdoors 

• excessive heat 

• excessive cold 

• extreme weather conditions 

• excessive humidity 

• excessive dampness or chilling 

• slippery and uneven walking surfaces 

• working in close proximity to others 

Compensation 

• $18-$20 hourly based on experience and qualifications 

• Up to $120 cell phone reimbursement 

• Medical, dental, and vision 

• Great Benefits 

• 401k with matching