Administrative Assistant

A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES

Bureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, genetics, status as a protected veteran, or any other non-job-related characteristics.

This position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.

City: St. Cloud 

State: Florida

A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES 

Bureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today. 

The Administrative Assistant is responsible for assisting with inspection scheduling, inspection reporting, while completing organizational and administrative tasks to support the department’s daily operations.  Strong attention to detail and organizational abilities are needed to successfully sort and keep track of various time-sensitive tasks.  The Administrative Assistant must be able to apply problem-solving and critical thinking skills for problem resolution when conflicts arise.  

Essential Duties and Responsibilities include the following.  Other duties may be assigned. 

• Process inspection requests and schedule inspections following company established procedures. 

• Provides support for administrative functions in the assigned department.   

• Answers incoming calls; processes mail, faxes, copying, FedEx shipments, etc. 

• Assists with the workload to ensure all tasks are completed within the established timeframes. 

• Process final packets for Certificates of Occupancy or Completion. 

• Assists clients to meet construction goals and timeframes. 

• Assists with Identifying and report conflicts or issues with scheduling and/or company databases. 

• Communicates scheduling changes with staff and clients. 

• Performs data entry and maintenance of company databases, directories and records. 

• Performs a variety of essential record keeping duties, and maintains department record keeping and filing systems  

• Assists with any other duty that is required to ensure inspections are scheduled and reported accurately. 

• Performs other related duties, as directed. 

NOTE: Management retains the discretion to add to or change the duties of the position at any time. 

Experience: 

• High school graduate with, at least, 3 years of office experience 

• General knowledge of the Construction Industry 

• Proficient with Microsoft Office programs 

• Excellent communication skills with high level of English proficiency, both written and verbal, with an exhibited high level of professionalism. 

• Extreme attention to detail, organizational and time management skills 

Skills: 

• Knowledge of general office equipment- copier/fax/scanner, phone 

• Problem-solving abilities 

• Excellent customer service skills 

• Must be able to understand and follow instructions 

• Ability to work well with others in a collaborative team environment 

• High energy level and able to work in a fast paced environment 

Computer Skills:  

Demonstrated knowledge of a variety of computer software applications in word processing, spreadsheets, document and database software (Outlook, Word, Excel, Adobe Acrobat).  

Work Environment: 

An employee in this position typically works in an office environment with controlled climate. Outside office travel is limited. 

Physical Demands: 

While performing the duties of this Job, the employee is regularly required to sit and work with computer systems for extended periods of time. The employee is occasionally required to lift up to 20 pounds. The vision requirements include: ability to adjust focus, distance vision and close vision.  

Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, genetics, status as a protected veteran, or any other non-job-related characteristics.

At Bureau Veritas, we are dedicated to ensuring employees receive fair and competitive pay, accompanied by comprehensive health and wellness benefits. Here's a breakdown of what we provide:

• The starting wage range for this role commences at $35 per hour.
• Company-matched Retirement plan

This information is transparently provided in adherence to several state and local Equal Pay and Pay Transparency Laws.

Join us at Bureau Veritas, where your well-being and professional growth are our top priorities.

If you are an individual with a disability and you would like us to assist you with searching the Careers Page site for employment opportunities and/or assistance with completing your profile and application, please contact us at 1-888-357-7020 or email us with your request to NorthAmericaTA@bureauveritas.com.

We are happy to assist you and encourage you to consider Bureau Veritas for your next great career opportunity!

If you would like additional information regarding Bureau Veritas' federal obligations in regards to equal employment opportunity, please click the link below:

https://www.dol.gov/agencies/ofccp/posters